Part Time Office Assistant

Thompson Law Firm is a personal injury law firm specializing in handling car, truck, bike, and pedestrian accidents. With a commitment to client advocacy, Thompson Law Firm provides expert legal guidance to help clients navigate their personal injury claims effectively. ⚖️Our dedicated team works tirelessly to ensure that each client receives the support and justice they deserve.

The Office Assistant will handle a variety of administrative tasks and front desk operations, and provide excellent customer service to clients, visitors, and staff.

• Reception Duties: Manage the front desk area, including answering calls and handling mail, and maintaining a clean and organized reception area. Greet and assist clients, visitors, and vendors in a friendly and professional manner.
• Administrative Support: Provide general administrative support, including data entry, filing, and document preparation. Assist with maintaining and organizing case files and office records.
• Collect bills and records from clients, scan and upload to Case management software.
• Notarize documents
• Document Handling: Prepare and distribute legal documents, correspondence, and other materials as directed by direct report attorneys and staff.
• Support Tasks: Assist with printing of checks and depositing.
• Complete any other related tasks assigned.

Requirements:

• High school diploma or equivalent.
• Certificate in office administration or related field is a plus.
• Previous experience in an office environment, preferably in a legal or professional services setting, customer service or front desk role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Must have excellent reading, writing, and communication skills, especially in English Language.
• Ability to be a team player and follow procedures.
• Must possess the ability to multi-task, prioritize, and manage workload with a positive attitude in a fast-paced environment with minimal supervision.
• Excellent time management and organizational skills.
• High level of confidentiality, accuracy and attention to detail

Work Schedule: This role requires 25 hours per week Monday - Friday, morning shift (9:00 AM - 2:00 PM) or afternoon shift (1:00 - 6:00 PM) EST.