Front Desk Receptionist

Job Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience. Your organizational skills and technical proficiency will help maintain smooth office operations, manage communications effectively, and support administrative functions. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic environment.

Responsibilities

• Greet visitors warmly, direct them appropriately, and ensure a positive first impression.
• Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using excellent phone etiquette.
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and professionalism.
• Maintain organized filing systems, update spreadsheets, and perform data entry tasks with precision using Microsoft Office, Google Workspace, and productivity software.
• Schedule appointments, manage calendars, and coordinate meetings for staff or clients while ensuring timely reminders.
• Support office management duties such as ordering supplies, maintaining inventory, and overseeing general administrative tasks.
• Assist with bookkeeping activities using QuickBooks or similar software to track expenses and invoices when needed.
• Provide customer support by addressing client questions or concerns via phone or in person with friendly professionalism.

Skills

• Proven experience in office management or administrative support roles with strong clerical skills.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Exceptional communication skills—bilingual abilities are a plus—to serve diverse clients effectively.
• Technical proficiency with multi-line phone systems and familiarity with office equipment such as printers and scanners.
• Experience in customer service roles that require patience, professionalism, and problem-solving abilities.
• Knowledge of bookkeeping software like QuickBooks is advantageous for handling basic financial tasks.
• Ability to manage time effectively while prioritizing tasks to ensure productivity throughout the day.

Join us as a Front Desk Receptionist to be a vital part of our team—creating a welcoming atmosphere while supporting our daily operations with enthusiasm and expertise!

Pay: $19.00 - $21.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $19 - $21