In Person Executive Assistant to the Owner

Managing and fiercely protecting the owner's calendar — this is no small task. You'll coordinate meetings, referral partner bookings, and events while keeping the owner’s work-life balance in mind.

• Handling scheduling and communications with vendors, referral partners, and internal stakeholders.

• Answering phones and directing calls when the rest of the team is tied up — making sure no client is left hanging.

Assisting with in-office events like signing days — prepping rooms, ensuring everything looks and feels 5-star (think fresh flowers, tidy spaces, and thoughtful details).

Greeting clients and visitors with professionalism and warmth — while juggling admin tasks behind the scenes.

Opening and closing the office each day, ensuring everything runs like clockwork.

Stocking supplies and managing relationships with the cleaning service to keep the office spotless and ready.

Supporting the Operations Manager with check-cutting and vendor payments.

Collaborating with the Events Assistant to ensure timely bill payments and smooth event execution.

• Assisting paralegals and staff with scanning, light admin tasks, and jumping in where needed.

Taking payments and issuing receipts for clients who come in.

Using your tech skills to manage digital files, calendars, systems, and keep everything running smoothly behind the scenes.

4 years of experience in a similar administrative or executive assistant role, ideally supporting a business owner or fast-moving team. There is no exception around experience, although we love to train in the mechanics of many roles, this is not a training position.

Strong tech skills — you’re comfortable with Google Workspace, calendars, payment systems, scanners, Chat GPT, and anything digital.

Natural multitasking ability — you can answer a call, greet a guest, and prep a meeting room without breaking a sweat.

A sharp eye for detail and a deep sense of pride in your work.

A high level of professionalism, both in how you show up and how you interact with others.

A love for service — you want every client and visitor to feel cared for and impressed.

The ability to jump in, solve problems, and figure things out without needing constant direction.

Associate’s or Bachelor’s degree preferred, but not required if you’ve got the skills and the drive.

• Anticipatory thinking — spotting needs before they arise and staying two steps ahead.
  
• Service mindset — genuinely enjoying creating five-star experiences for clients and guests.
  
• Calm under pressure — juggling competing demands with poise and professionalism.
  
• Polished presence — representing the firm with warmth, tact, and discretion.
  
• Organizational instincts — thriving on building systems and order that keep everything moving smoothly.
  
• Collaborative spirit — working independently while contributing fully to a close-knit team.
  
• Shows initiative — taking pride not just in tasks but in outcomes and details.

• Pay: $28–$33/hour, depending on experience and skillset.
  
A collaborative, supportive team that values initiative and trust.

Opportunity to be part of something meaningful — we help people protect what matters most.

• A beautiful office environment where your role truly makes a difference every day.