What are the responsibilities and job description for the Office Manager/Bookkeeper/Receptionist position at Lattimer Outdoor Living Spaces?
Lattimer Outdoor Living Spaces is a family-owned company that is focused on providing a great environment for our employees and creating an atmosphere of success and growth. We specialize in outdoor living spaces. We go above and beyond to provide our customers with high quality work and are always looking for ways to improve our business.
We are looking for a motivated and organized Office Manager/Bookkeeper to join our team. The successful candidate will be responsible for overseeing the day-to-day operations of the office, including answering phones, returning calls, scheduling meetings, and organizing files. The ideal candidate will have strong organizational and communication skills, as well as the ability to multitask and prioritize tasks efficiently. This is a great opportunity for an individual with a passion for office management to join a fast-paced and dynamic team. We are new to hiring for this position but hope to find someone who will grow with us and build into us as we build into you, so job role will develop as time goes on. This is an opportunity to work from home or in our office if desired, and we are flexible with schedule within reason. Since this is a new position for us, we aren't certain of time requirements but hoping for a flexible candidate for this position.
Basic administrative tasks take up the majority of the work day including many small projects that are completed under the direction of the owner. You will use a CRM software system to monitor and record work progression and completion on a daily basis. You will be responsible for ensuring efficient and effective use of this software. Experience with QuickBooks Online is highly recommended, with reconciliation and entering of transactions and keeping track of receipts. Knowledge of outdoor construction. Experience working with clients is necessary.
Responsibilities:
- Coordinate with crews regarding changes to the daily schedule
- Answer and return phone calls and emails from customers
- Assist with researching, ordering, and purchasing supplies and materials
- Post/record customer work completed, crew, and employee times
- Set up customer accounts in software
- Assist with preparing customer contracts and enter details into software
- Create required reports as needed
- General office work and organization
- social media posting
Skills:
- Strong customer relations and problem solving
- Able to handle difficult situations with diplomacy
- Communicate professionally and efficiently
- Demonstrate company values of professionalism and integrity
- Ability to organize, prioritize, and execute work
- Experience using QuickBooks Online
Job Types: Part-time, Full-time
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $18 - $23