Special Projects & Events Coordinator

About LATINA Style, Inc.

LATINA Style, Inc. is the premier national organization dedicated to empowering Latina professionals and entrepreneurs. Since 1994, LATINA Style Magazine has been a trailblazer in highlighting the accomplishments, challenges, and needs of the contemporary Latina in the United States. In addition to our award-winning publication, we are proud to produce nationally recognized programs such as the LATINA Style 50 Report, the LATINA Style Business Series, and the National LATINA Symposium—each designed to elevate leadership, business acumen, and civic engagement within the Latina community.

Position Overview

Location: Colleyville, TX (In-Person)

Status: Full-Time | Starting $55K-and Based on Experience

• Monday to Friday, 9:00 AM to 5:00 PM (In-person)
• Occasional evening or weekend hours as required during peak event periods

LATINA Style, Inc. is seeking a dynamic and experienced Special Projects & Events Coordinator to manage the successful execution of our national events and special initiatives. This role involves full-cycle event management, from ideation and planning to post-event evaluation, requiring exceptional organizational, vendor management, and communication skills. The ideal candidate will thrive in a fast-paced, mission-driven environment and demonstrate passion for creating high-impact, meaningful experiences for our participants, corporate partners, and community leaders. Enthusiasm, professionalism, and attention to detail are essential.

Key Responsibilities

• Leads and or oversees the planning, coordination, and execution of signature LATINA Style events, including the LATINA Style 50 Awards, National LATINA Symposium, and LATINA Style Business Series.
• Understand event objectives and translate them into actionable plans aligned with business and community goals.
• Develop and manage comprehensive event budgets, timelines, and logistics.
• Research, evaluate, and negotiate with vendors (venues, A/V, catering, décor, photography, videography, etc.) to ensure quality and cost-effectiveness.
• Coordinate venue bookings, program schedules, speakers, panelists, and participant communications.
• Oversee all day event operations, conducting final checks and troubleshooting issues in real time.
• Create meeting agendas, team itineraries, and briefing documents.
• Collaborate on media relations, including coordinating interviews and managing press presence.
• Write and distribute press releases and manage event-related communications.
• Support website content updates and maintain event databases.

Qualifications

• Proven experience as an event coordinator, preferably with national programs.
• Demonstrated success in managing complex, high-profile events.
• Strong vendor management and contract negotiation skills.
• Excellent communication, writing, and interpersonal abilities.
• Highly organized and capable of multitasking under pressure.
• Proficiency in MS Office; familiarity with event platforms and virtual event management tools.
• Knowledge of vendor recruitment and contracting practices.
• Experience working with VIPs, corporate executives, and community leaders.
• Passion for empowering communities and contributing to mission-driven initiatives.

LATINA Style, Inc. is an Equal Opportunity Employer

We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, ethnicity, gender, religion, sexual orientation, disability, or any other legally protected status.