What are the responsibilities and job description for the Events Coordinator position at Milestone Church?
Job Vision
The Keller Events Coordinator will lead all events held at the Keller Campus of Milestone Church and play a pivotal role from planning to execution. The role serves as the primary liaison between campuses, internal stakeholders, external vendors, and attendees, ensuring delivery of events in alignment with the vision of Milestone Church.
Core Responsibilities
Serve as the primary point-of-contact for internal and external stakeholders.
Coordinate all event logistics, including vendor management, budgeting, execution, and scheduling in a project management platform.
Develop conference timelines, ensuring excellence and adherence to schedules.
Develop comprehensive Playbooks for events and disseminate those Playbooks across all campuses and staff for execution and alignment.
Collaborate with church leadership, ministry teams, and volunteers to ensure events reflect values and priorities.
Recruit and manage volunteers and leaders effectively.
Partner with marketing and communications teams to promote events, provide input for event websites and deliverables, and maximize attendance.
Lead and motivate event volunteers, fostering a positive work environment.
Schedule and lead meetings related to conference initiatives, delegating responsibilities.
Monitor expenses to ensure adherence to allocated budget.
Facilitate post-event retrospective sessions, ensuring lessons learned are documented for future planning to enhance the overall quality of events.
Resource Distribution
Build a strategy to implement across campuses to oversee the sales of books and/or guides for church-wide campaign launches, as they arise.
Build a customer service team to oversee and execute the sale of any church-wide campaign books and/or guides.
Manage, track and report on inventory of books and/or guides sold as part of church-wide campaigns & book launches done by Milestone Church.
Management
Manage their direct reports through holistic care, maintaining an area of low turnover, career development and recurring 1-on-1’s that creates a cohesive team environment.
Communicate up, down + across to key stakeholders as the need arises.
Carry the Milestone culture in a way that represents our heart and values to internal and external stakeholders.
Display strategic thinking that shows their understanding of the area fitting into the whole of the organization as it relates to where we’re currently at, and where we’re going.
Participate in the annual budget process, and properly steward the resources allocated in the budget as ownership is distributed in the form of events.
Traits of a Great Candidate
Strong alignment with Milestone Church’s mission, vision, and values.
Excellent organizational and communication skills, with a passion for facilitating meaningful experiences for attendees.
Ability to build and work within teams, collaborating with other departments as needed.
Capacity to adapt to change, handle delays, and manage unexpected events.
Ability to thrive in a fast-paced environment and manage multiple priorities simultaneously.
Excellent organizational, communication, and interpersonal skills.
Creative thinker with a keen eye for detail and aesthetics.
Proficiency in Google Suite, event management software, and the ability to learn and utilize our Church Management Software.