What are the responsibilities and job description for the External Inventory and Receiving Coordinator - Hybrid Role position at LASSONDE PAPPAS AND CO INC?
To provide the best for our customers, we focus on building the best team by creating and advancing an inclusive environment amongst our diverse workforce. If you’re passionate about customer satisfaction, reliable, and committed to being and doing better, join us!
We value each of our employee’s total wellbeing. To support employees in all stages of their wellness journey, we have a robust benefits program including: medical, dental, and vision coverage options, growth and development potential, along with 401-K, Life & Disability Insurance, PTO, Tuition Reimbursement, Health Fairs, Gym Membership Discounts, and so much more!
Pay Range for this position is: $26-31/hr plus annual bonus, depending on experience and geographical location.
POSITION SUMMARY
Under the management of the Materials Manager, this position manages inbound and outbound shipments and maintains exact stock accuracy in an off-site facility. This role is responsible for checking and processing temperature-sensitive cargo, ensuring strict cold-chain compliance and taking ownership of inventory control. This position focuses on data integrity, product inspection, and stock system reconciliation without the requirement of physical truck unloading or heavy machinery operation.
Primary Responsibilities include:
- Accurately and efficiently process inventory receipts to ensure materials are available to support operational needs in a timely manner.
- Generate and verify inventory tags for received materials according to company procedures.
- Ensure all inventory is properly labeled and identified to maintain lot traceability and inventory accuracy.
- Verify quantities, lot numbers, expiration dates, and units of measure (UOM) before processing receipts and inventory transactions.
- Review and resolve discrepancies related to purchase order receipts, shipment documentation, and inventory records.
- Assist with distribution order transactions and investigate inventory variances between locations.
- Assist with the tracking, disposition, and destruction of expired or unusable inventory in accordance with company procedures.
- Coordinate the segregation and control of damaged, non-conforming material inventory.
- Monitor inventory expiration dates and support product rotation practices to minimize waste and inventory loss.
- Execute inventory audits by performing routine cycle counts, physical inventory audits, and spot-checks to ensure system accuracy matches physical stock.
- Investigate inventory discrepancies and assist in identifying root causes and corrective actions.
- Support inventory accuracy initiatives and continuous improvement efforts.
- Ensure compliance with corporate policies, inventory control procedures, and audit requirements.
- Collaborate with Purchasing, Planning, Quality, Operations, and Warehouse teams to resolve inventory-related issues.
- Prepare and maintain inventory documentation and records as required.
- Follow all safety, quality, and regulatory requirements related to inventory handling and storage, adhering to OSHA and food safety protocols (HACCP/SQF).
- Perform other inventory control and materials management duties as assigned by Materials Manager.
EDUCATION AND EXPERIENCE
Minimum Required Qualifications
- High school diploma or equivalent GED
- 1-2 years of warehouse experience, combining receiving verification and inventory control. Cold-chain or food logistics experience is highly preferred.
- No heavy equipment operation or cargo unloading required; position involves walking, standing, and inspecting goods.
- Proficiency in Warehouse Management Systems (WMS), ERP software, or database management terminals.
- Ability to work comfortably on your feet in temperatures ranging from 34°F down to -10°F while conducting audits and inspections.
- Strong analytical skills, expectational attention to detail, and intermediate math skills for discrepancy reconciliation.
Additional Preferred Qualifications
• Experience in the food/beverage industry
• Experience in Manufacturing or production environment
• Proven organizational skills.
• Consultative, influential, strategic thinking and problem-solving skills.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
This position requires sufficient physical ability to work in a production setting.
FREQUENT: Ability to talk and hear; ability to stand, walk, climb stairs, stoop, bend and/or crouch; push/pull; lift up to 50 pounds; use of hands and fingers to operate machinery/equipment and all manual and electronic equipment in area of responsibility. Exposure to wet and humid conditions and fluctuations in ambient temperature (seasonal).
OCCASIONAL: Squatting, kneeling, ability to reach above and at shoulder height. Ability to wear a dust mask, and perform Confined Entry using LOTO program. Exposure to toxic and corrosive chemicals.
VISION: Ability to use close and distance vision, as well as color and peripheral vision with or without correction. Must be able to visually detect obstacles and potential dangers in a fast-paced production environment involving high-speed equipment and industrial lift equipment.
HEARING: Ability to hear in the normal audio range with or without correction. Exposure to noise levels from pumps, machinery, forklift traffic, bottle lines, and exhaust fans.
This job description is not intended to contain a comprehensive list of the responsibilities that are required to successfully perform in this position. Other duties as assigned are part of every job description. The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential job functions.
Lassonde Pappas & Co., Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Salary : $26 - $31