Civil Process Clerk II

Job Posting: Notice of Vacancy

It is the intention of the LaSalle County Sheriff’s Department to fill one or more vacancies in the
following job classification.

Job Classification: Civil Process Clerk 2
Department: LaSalle County Sheriff’s Department
707 E Etna Rd
Ottawa, IL 61350

Regular Work Week: Monday through Friday

Hours of Work: 8:00am to 4:00pm

Wage: $18.75 per hour

Position is: Union

See Job Description for Duties, Minimum Qualifications and Physical Demands



Interested persons should apply by completing the County application and returning it to:

LaSalle County Sheriff’s Department
Attn: Chief Deputy Ortiz
707 E Etna R.
Ottawa, IL 61350
v leadingham@lasallecountyil.gov

HR/Job Descriptions/Job Posting title page

LaSalle County
Job Description

Job title: Civil Process Clerk II

Work Location: Governmental Complex

Division/Department: LaSalle County Sheriff’s Department

Reports to: Undersheriff, Sheriff

Employment Classifications: Salary Grade: ____
X Full-time  Part-time 
Exempt X Nonexempt Current Employee holding position is: 
Salaried X Hourly ___________________
X Bargaining Unit
Essential Duties and Responsibilities:

• Responsible for handling all civil return process actions through the Sheriff’s Dept including:

• Adoptions
• Citations
• Emergency Order of Protections, Interim Orders, and Plenary Orders
• Verified summons and notices; General summons and notices, Summons Dissolutions
• Subpoenas
• Wage Deductions
• Orders and Rules
• Summons for disabled persons and guardianships
• Evictions, Replevins, Foreclosures
• Body attachments and Bond with Body attachments
• Warrants and Bond with warrants
• Traffic tickets and bond with traffic tickets
• Notice paperwork for Secretary of State
• Tax Notices

• Process all Billing for the following actions through the Sheriff’s Dept including:
• Served and attempted civil process paperwork
• All body attachments that are served in LaSalle County
• Billing to attorneys for foreclosures performed by the Sheriff’s Dept
• Set up, Certify and Bill all respective parties for tax notices

• Responsible for answering questions and communicating with the public, attorney’s and other counties with regard to

• Handles all return information for warrants, body attachments including bond information; entry of all tax notices into system

• Backup Clerk I with Entry of Warrants and Writs
• Responsible for Account Receivables and Dispursements:

• Maintains and issues checks from the Sheriff’s Office checking account
• Dispurses and maintains petty cash account for all relays
• Maintains all petty cash receipts and tracks for monthly reimbursements
• Handles weekly deposits to Treasurer’s Office for all civil process funds received
• Handles billing and mailing
  

Date Created: 8.2018 Date Revised: 3.2024 Updated by: V Leadingham

• Additional duties/responsibilities:
• Train Clerk I on civil process duties
• Handle all paperwork relating to foreclosures, return of warrants, body attachments.
• All work related with tax notices, data entry, certified mailings, fees and billing
• Distributing all jail order, sentencing order, DOC orders to Jail Supervisor daily.
• Maintains working knowledge of law and documents for service and return process
• Ensures proper paperwork and bonds are given to Circuit Clerk’s Office when necessary
• Communicates with Clerical Supervisor and appropriate Sheriff’s patrol staff for all paper service, bond and petty cash

• Support Civil Process Clerk, Clerk I when necessary
• Crosstrain to learn duties of Civil Entry Clerk.

• Perform related duties as assigned by Clerical Supervisor, Chief Deputy, Undersheriff and Sheriff
• Maintain compliance with all departmental policies and procedures
• Performs all job tasks within the rules and guidelines of the County’s Safety Policy and Procedure Manual
  

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
This position requires sitting (5-8 hrs), standing/walking (1-3 hrs) and may experience occasional standing, walking, stooping,
kneeling, reaching, lifting, and Repetitive motion - use of the wrists, hands and fingers.

Defined as Sedentary Work – exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or
constantly to lift, carry, push, and pull of objects. Sedentary work involves sitting most of the time. Close visual acuity required to
perform activity such as preparing and analyzing data and figures; viewing a computer terminal.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to
normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.
Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All
requirements are subject to possible modification in order to reasonably accommodate individuals with disabilities.

Date Created: 8.2018 Date Revised: 3.2024 Updated by: V Leadingham

LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires. This job
description is not intended nor should be construed to be an exhaustive list of all responsibilities, tasks, skills, efforts, working
conditions, or similar behaviors, attributes or requirements associated with this position. The aforementioned job requirements
are subject to change to reasonably accommodate qualified individuals with a disability.

This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective
bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or
conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the
collective bargaining agreement shall supersede and/or modify this job description.

I have read, reviewed and agree that this job description accurately reflects the position.

ACKNOWLEDGEMENT
I have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am
expected to perform. I have reviewed the essential functions and work environment characteristics and I understand them
completely.



Print Employee Name:

Employee signature: Date:

Supervisor signature: Date:

Date Created: 8.2018 Date Revised: 3.2024 Updated by: V Leadingham