Civil Entry Clerk II

Job Posting: Notice of Vacancy

It is the intention of the LaSalle County Sheriff’s Department to fill one or more vacancies in the
following job classification.

Job Classification: Civil Entry Clerk 2
Department: LaSalle County Sheriff’s Department

707 E Etna Rd
Ottawa, IL 61350

Regular Work Week: Monday through Friday

Hours of Work: 8:00am to 4:00pm

Wage: $18.75per hour

Position is: Union

See Job Description for Duties, Minimum Qualifications and Physical Demands

Interested persons should apply by completing the County application and returning it to:

LaSalle County Sheriff’s Department
Attn: Chief Deputy Ortiz
707 E Etna R.
Ottawa, IL 61350
vleadingham@lasallecountyil.gov

HR/Job Descriptions/Job Posting title page

LaSalle County

Job Description

Job title: Civil Entry Clerk II

Work Location: Governmental Complex

Division/Department: LaSalle County Sheriff’s Department

Reports to: Undersheriff, Sheriff

Employment Classifications: Salary Grade:
X Full-time  Part-time 
Exempt X Nonexempt Current Employee holding position is: 
Salaried X Hourly _
X Bargaining Unit

Essential Duties and Responsibilities:

• Responsible for handling all civil entry actions, including setup and papers for service through the Sheriff’s Dept

• Adoptions
• Citations
• Emergency Order of Protections, Interim Orders, and Plenary Orders
• Verified summons and notices; General summons and notices, Summons Dissolutions
• Subpoenas, Subpoenas Duces Tecum
• Wage Deductions, Garnishments
• Orders and Rules
• Summons for disabled persons and guardianships
• Evictions, Replevins
• Responsible for the tracking of witness fees
• Maintain working knowledge of the timeframe and legality of all papers related to the listing above
• Tracks all actions served, including serving information, fees for service and return
• Assist the Civil Process Clerk II with Tax Notices
• Process all Billing for the following actions through the Sheriff’s Dept including:
• Fees for service and return
• Daily payments received
• Monthly statements for clients with service and return fees due
• Weekly audit of payments received
• Responsible for answering telephone call s with Public, att orne ys, a nd oth er counties with rega rd to serv ice,

• Communicates with the public, attorney’s, downtown clerks and dispatch regarding orders of protection.
• Maintains list of attorneys and counties used for billing and return of servi ce
• Responsible for opening/setting up all incoming civil process mail and papers from Circuit Clerk’s Office and the SAO.
• Additional duties/responsibilities:
• Train Clerk I (Floater)
• Maintain working knowledge of all types of papers and the law regarding setup, service and return
• Communicate with Clerical Supervisor, Sheriff and Sheriff’s Department Patrol staff for all special on all special

information regarding specific paper for service (personal service, best time to serve, caution indicators regarding
office safety identified)

• Support Civil Process Clerk II when necessary
• Backup Clerk II with entry of warrants & writs
• Communicate with Sheriff regarding Sheriff’s Deeds
• Sign for all paperwork: DOC orders, Jail Orders and distribute all jail paperwork to the Jail daily.

• Maintain compliance with all departmental policies and procedures

Performs all job tasks within the rules and guidelines of the County’s Safety Policy and Procedure Manual

• Crosstrain to learn duties of Civil Proce ss Cler k.
• Perform related duties as assigned by Clerical Supervisor, Chief Deputy, Undersheriff and Sheriff
• Maintain compliance with all departmental policies and procedures
• Performs all job tasks within the rules and guidelines of the County’s Safety Policy and Procedure Manual
  

Education and/or Work Experience Requirements:

• Two to three years practical experience in a clerical or records clerk position, preferred.

• High School Diploma required.

• Must be able to operate office equipment and have experience with Microsoft office programs.

• Verbal and written communication skills, including ability to effectively communicate with internal and external customers.

• Capable of working independently with minimal direction.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
This position requires sitting (5-8 hrs), standing/walking (1-3 hrs) and may experience occasional standing, walking, stooping,
kneeling, reaching, lifting, and Repetitive motion - use of the wrists, hands and fingers.

Defined as Sedentary Work – exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or
constantly to lift, carry, push, and pull of objects. Sedentary work involves sitting most of the time. Close visual acuity required to
perform activity such as preparing and analyzing data and figures; viewing a computer terminal.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to
normal consistent temperatures. The noise level in the work environment is moderate.

This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position.
Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All
requirements are subject to possible modification in order to reasonably accommodate individuals with disabilities.

Date Created: 8.2018 Date Revised: 3.2024 Updated by: V Leadingham

LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires. This job
description is not intended nor should be construed to be an exhaustive list of all responsibilities, tasks, skills, efforts, working
conditions, or similar behaviors, attributes or requirements associated with this position. The aforementioned job requirements
are subject to change to reasonably accommodate qualified individuals with a disability.

This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective
bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or
conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the
collective bargaining agreement shall supersede and/or modify this job description.

I have read, reviewed and agree that this job description accurately reflects the position.

ACKNOWLEDGEMENT
I have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am
expected to perform. I have reviewed the essential functions and work environment characteristics and I understand them
completely.

Print Employee Name:

Employee signature: Date:

Supervisor signature: Date:

Date Created: 8.2018 Date Revised: 3.2024 Updated by: V Leadingham