Bidding & Subcontract Admin

Salary: DOEWe are seeking a highly organized, detail-oriented professional to join our construction team in a key administrative support role. This is a full-time, in-office position with a consistent, set schedule and is ideal for someone who values structure, teamwork, and responsibility. This role is not remote or hybrid.We are committed to training the right candidate. Success in this role is driven by skill set, reliability, and mindset rather than prior job titles or direct industry experience.What Were Looking ForThe right fit for this role is someone who:Thrives in a fast-paced environment with multiple, competing deadlinesIs naturally organized and efficient with strong time-management skillsDemonstrates critical thinking and problem-solving abilitiesHas exceptional attention to detail and accuracyCommunicates clearly and follows through consistentlyWorks well both independently and as part of a collaborative teamUnderstands the importance of procedures, consistency, and complianceIs flexible and adaptable to varying project types and team needsValues being a dependable contributor to team successIs willing to learn, grow, and adjust to new prioritiesRequired Skill SetStrong organizational and administrative skills, including organizing files, tracking deadlines, and managing multiple workflows or projectsAbility to read, review, document, and process information from multiple sourcesStrong research and documentation skills, including drafting correspondence and understanding project requirements and procedural rulesHigh level of accuracy with the ability to review, edit, and correct documentsAttention to detail is critical; even small errors can impact outcomes and final resultsProfessional written and verbal communication skillsReliability, accountability, and sound judgmentAbility to manage sensitive and confidential information with professionalism and integrityProficiency with basic computer programs and technology, including:AdobeOutlookDocusignOnline portals and websitesGeneral office software and document management toolsKey ResponsibilitiesTeam Administration & SupportSchedule, attend, and document team meetingsCreate, update, and maintain team schedulesDistribute weekly team schedules, including updates and changesMonitor plan centers and city, county, and state websites for potential projectsDownload, build, and maintain complete project folders, including addendums and updatesPrepare, organize, and manage documents required for timely and accurate submissionsPrepare supplemental criteria documentation when requiredRequest and manage project bondsRequest and document insurance reviews, including tracking additional requirements and premium impactsSchedule pre-project meetings, project reviews, and coordinate delivery of completed project materialsSupport the team with administrative needs as they ariseRequest information from external resources and follow up as neededAssist with preparation for team kickoff meetingsDocument AdministrationDraft and send correspondence at the direction of the Project ManagerDraft and issue subcontracts in accordance with established proceduresTrack, address, and follow up on redlined or amended subcontractsMonitor executed subcontracts and required certificates of insuranceRequest, follow up on, and document certificates of insuranceEnsure all project documentation is complete, accurate, compliant, and properly filedAdditional ResponsibilitiesCoordinate with the accounting team regarding subcontract, project, and general business needsAssist with miscellaneous administrative tasks that support overall project successWhy This Role Is a Great OpportunityTraining provided for the right candidateOpportunity to grow into a specialized role within a construction teamStructured, meaningful work that directly supports project successA collaborative, team-oriented environment that values reliability, accuracy, and contributionApplication Process & TimelineThis position will remain open until January 12, 2025. Applications will be reviewed following the close of the posting, and selected candidates will be contacted to schedule interviews.