Administrator Position

We are seeking a highly organized, detail-oriented professional to join our construction team in a key administrative support role. This is a full-time, in-office position with a consistent, set schedule and is ideal for someone who values structure, teamwork, and responsibility. This role is not remote or hybrid.

We are committed to training the right candidate. Success in this role is driven by skill set, reliability, and mindset rather than prior job titles or direct industry experience.

What We're Looking For

The right fit for this role is someone who:

• Thrives in a fast-paced environment with multiple, competing deadlines
• Is naturally organized and efficient with strong time-management skills
• Demonstrates critical thinking and problem-solving abilities
• Has exceptional attention to detail and accuracy
• Communicates clearly and follows through consistently
• Works well both independently and as part of a collaborative team
• Understands the importance of procedures, consistency, and compliance
• Is flexible and adaptable to varying project types and team needs
• Values being a dependable contributor to team success
• Is willing to learn, grow, and adjust to new priorities

Required Skill Set

• Strong organizational and administrative skills, including organizing files, tracking deadlines, and managing multiple workflows or projects
• Ability to read, review, document, and process information from multiple sources
• Strong research and documentation skills, including drafting correspondence and understanding project requirements and procedural rules
• High level of accuracy with the ability to review, edit, and correct documents
  • Attention to detail is critical; even small errors can impact outcomes and final results
• Professional written and verbal communication skills
• Reliability, accountability, and sound judgment
• Ability to manage sensitive and confidential information with professionalism and integrity
• Proficiency with basic computer programs and technology, including:
  • Adobe
  • Outlook
  • Docusign
  • Online portals and websites
  • General office software and document management tools

Key Responsibilities

Team Administration & Support

• Schedule, attend, and document team meetings
• Create, update, and maintain team schedules
• Distribute weekly team schedules, including updates and changes
• Monitor plan centers and city, county, and state websites for potential projects
• Download, build, and maintain complete project folders, including addendums and updates
• Prepare, organize, and manage documents required for timely and accurate submissions
• Prepare supplemental criteria documentation when required
• Request and manage project bonds
• Request and document insurance reviews, including tracking additional requirements and premium impacts
• Schedule pre-project meetings, project reviews, and coordinate delivery of completed project materials
• Support the team with administrative needs as they arise
• Request information from external resources and follow up as needed
• Assist with preparation for team kickoff meetings

Document Administration

• Draft and send correspondence at the direction of the Project Manager
• Draft and issue subcontracts in accordance with established procedures
• Track, address, and follow up on redlined or amended subcontracts
• Monitor executed subcontracts and required certificates of insurance
• Request, follow up on, and document certificates of insurance
• Ensure all project documentation is complete, accurate, compliant, and properly filed

Additional Responsibilities

• Coordinate with the accounting team regarding subcontract, project, and general business needs
• Assist with miscellaneous administrative tasks that support overall project success

Why This Role Is a Great Opportunity

• Training provided for the right candidate
• Opportunity to grow into a specialized role within a construction team
• Structured, meaningful work that directly supports project success
• A collaborative, team-oriented environment that values reliability, accuracy, and contribution

Application Process & Timeline

This position will remain open until January 12, 2025. Applications will be reviewed following the close of the posting, and selected candidates will be contacted to schedule interviews.

LaRiviere, Inc. is an Equal Opportunity Employer is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. All LaRiviere, Inc. subcontractors and vendors agree they will abide by the equal opportunity provisions of 41CFR