What are the responsibilities and job description for the Attendance Secretary - Senior High [CE12] position at Laramie County School District 1?
TSS/205 day contract
Monday-Friday
8 hours daily
Pay Column I: $17.70/hourly
Benefits
Laramie County School District 1
Job Description
Job Title: Attendance Secretary
Revised Date: November 2020
Department: School Support
FLSA Status: Non-Exempt
Work Year: 10 Month
Salary Schedule: TSS – 205 days
SUMMARY: This position is responsible for ensuring accurate attendance accounting; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions
Frequency
% of
Time
1. Communicates with students, teachers, parents, staff, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) to resolve problems and coordinate activities and processes.
D
25%
2. Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g.
contact and telephone logs, student attendance, etc.) to document activities and/or provide reliable information.
D
15%
3. Notifies parents and/or guardians of student absences for the purpose of meeting county, state, and federal requirements.
D
10%
4. Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) to ensure accurate reporting of excused absences and truancies.
D
10%
5. Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) to convey information regarding school and/or district activities and procedures.
D
10%
6. Processes documents and materials (e.g. discrepancies, corrects errors in attendance records, changes unverified absences to unexcused, attendance codes, summer school program information, etc.) to disseminate information to appropriate parties. Research discrepancies of attendance information and/or documentation to ensure accuracy of attendance data before processing.
D
10%
7. Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) to provide necessary information.
D
5%
8. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
W/M
5%
9. Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies.
As needed
5%
10. Performs other duties as assigned
Ongoing
5%
TOTAL =
100%
EDUCATION AND RELATED WORK EXPERIENCE:
- High school diploma or equivalent
- One to three years of experience in an administrative office setting
LICENSES, REGISTRATIONS or CERTIFICATIONS:
- Criminal background check required for hire
- Pre-employment proficiency test
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
- Strong oral and written communication skills
- Strong interpersonal relations skills
- Customer service and public relations skills
- Critical thinking and problem-solving skills
- Basic math skills
- Attention to detail
- Ability to maintain confidentiality in all aspects of the job
- Ability to manage multiple tasks with frequent interruptions
- Ability to manage multiple priorities
- Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
- Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
- Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
- Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
- Operating knowledge of and experience with personal computers and peripherals.
- Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
- Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
- Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
POSITION TITLE
Reports to:
Principal or Assistant Principal
POSITION TITLE
# of EMPLOYEES
Direct reports:
This position has no direct reports
BUDGET AND/OR RESOURCE RESPONSIBILITY:
- This position has no direct reports
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary : $18