What are the responsibilities and job description for the Part-time, Administrative Coordinator position at Lane Community College?

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action, Equal Opportunity, Veteran, and Disability employer committed to equity, inclusion, belonging, and accessibility. We value diverse perspectives and encourage applications from individuals of all backgrounds, particularly those who have been historically underrepresented or underserved in higher education and employment.
Veterans Statement:	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call 541-463-5586. Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, deneaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential

Position Information:

Posting Number:	260091
Job Title:	Part-time, Administrative Coordinator
Applicant Notification:	Department Information The Career Pathways Department is seeking to hire a Part-time Administrative Coordinator. Application Information Provide all documents as requested. This is an applicant pool posting. The first review date of applications may be as early as 10 business days after posting. Subsequent review dates will be based upon department needs. Lane Community College reserves the right to modify this information. Your application will remain in the pool until a decision is made on your candidacy. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See instructions below. Incomplete applications will not be considered.
Location:	Main Campus, Downtown Center
Classification:	Administrative Coordinator
Position Type:	Hourly Part-Time Classified
Anticipated Start Date:	Upon hire
Salary/Wage:	Hourly
Salary/Wage Range:	$24.24 - $35.55 Hourly (Classified Hourly Pay Grade 11)
Salary/Compensation Statement:	Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. Part-Time Benefits may be available for qualified employees.
Grant Statement:	Continuation of position is contingent upon grant-funding.
Working Schedule:	Generally Monday - Friday, 8:00 am - 5:00 pm. Generally, up to 16 hours per week. Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period. This position may require travel.
FLSA:	Non-Exempt
Position Status:	Temporary
Full/Part:	Part-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/13690

Posting Text

Posting Date:	10/01/2026
Closing Date:	01/10/2027
Applicant Pool:	Term Pool
Open Until Filled:	No

Required Qualifications

Required Education:	Two (2) years of post-secondary education in office management or a related field.
Required Experience:	Three (3) years general office experience performing the full range of office support duties.At least two (2) years of this experience should include responsibility for general accounting processes , budgets, purchasing and report writing. One year of the experience must be in a lead or supervisory capacity.
Licensure or Certification Requirements:
Language Requirements:
Conditions of Employment:	Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. Must work and reside in the state of Oregon at the time their work is being performed.

Preferred Qualifications

Preferred Education:	Associate's Degree
Preferred Experience:	Experience with project coordination Experience with budget coordination Experience with grant coordination Experience with basic clerical accounting and purchasing principles Computer skills and experience working with spreadsheets, databases, and web-based software Experience with event coordination
Bilingual/Multicultural Statement:	We welcome applicants who bring a wide variety of perspectives, backgrounds, linguistic identities, and lived experiences. We especially encourage candidates from groups historically and currently underrepresented and underestimated in higher education to apply, knowing that diverse voices enrich our collective understanding, strengthen our community, and embody the culture of belonging we strive to build. Visit here for more information.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	The Administrative Coordinator is responsible for providing administrative support for the Office of the Associate Vice-President of Career Technical Education and Workforce Development.
Essential Functions:	Administrative Support Maintain budget records, verify expenditures and codes for appropriate accounts, recommend and process transfer of funds, request or initiate journal entries, develop and/or monitor budgets for grants. Coordinate purchasing, accounts payable and receivable, and inventory of equipment with different departments and divisions across campus. Perform the full range of office support duties including data entry, phone and front desk reception, departmental communications, processing forms and maintaining supplies. Coordination of events. Create and send communication content for events. Update and maintain calendars. Project management. Including preparation of presentation materials, gathering and synthesizing information. Special projects. Other duties as assigned. Student Contacts Respond to inquiries and contact potential students via phone and email. Learn basic student resources on campus and off-campus for appropriate referral. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Assist students with registration. Work in a Team Environment Collaborate and communicate effectively with team members, other campus staff and workforce partners. Attend department and other meetings as needed. Collaboration and communication with on and off-campus partners. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of the department's supervisor. Work is performed independently according to College and department policies. The supervisor is available to consult on problems and policy decisions. Work is reviewed for quantity and quality provided to the department. This position may train, assign work, provide priorities, and check the work of student assistants, volunteers and hourly employees. This position may be involved with hiring process and orienting staff to procedures.
Physical Demands/Working Environment:	Work safely. Physical strength and agility may be required to transport boxes (up to 25 lbs) of materials and supplies. Operates various office equipment. May sit or stand for extended hours; work on a computer for six (6) or more hours per day.
Knowledge Skills and Abilities:	Knowledge of: Office procedures, with emphasis on organizing workflow and administrative procedures including planning, budgeting and report preparation. Office computer software applications to include word processing, spreadsheet, database and email, Google Workspace. Ability to: Learn and understand college, departmental and grant policies and procedures and to apply them appropriately to daily operations. Identify and complete tasks associated with primary responsibilities. Problem solve and execute effective organizational strategies. Interact with students, staff, colleagues and the public in a professional, courteous manner. Communicate effectively orally and in writing. Produce reports, charts, graphs and other information requests. Ability to maintain accurate records and books. Work independently; work under deadline pressure and with multiple interruptions; ability to prioritize tasks and take initiative. Manage and monitor projects. Collaborate and communicate with staff, faculty and managers from different departments.
Applicant Instructions:	Application Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. The Curriculum Vitae (CV)/Resume may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume/CV - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, email, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970. Additional documents and letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586 For position questions contact Carla Arciniega Henrici, arciniegac@lanecc.edu. How to monitor your application Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm PST on closing date.
Transcript Instructions:	Transcripts will be required at the time of hire. If you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. Attach under "Optional Document", fax, email, deliver or mail to: Lane Community College Office of the AVP of Career and Technical Education and Workforce Development Posting # 260091 Attn: Carla Arciniega Henrici Building 3 / Rm 219 4000 E 30th Ave Eugene, OR 97405 Email: arciniegac@lanecc.edu
Union Association:

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for women, minority, veteran and disabled candidates.

Salary : $24 - $36

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