Title III Project Director and Special Assistant

POSITION DESCRIPTION

Title III Project Director & Special Assistant

POSITION: Title III Project Director and Special Assistant

DEPARTMENT: Division of Academic Affairs

SUPERVISOR: Provost and Vice President for Academic Affairs

GENERAL DESCRIPTION

Title III Project Director is a grant-funded position (funded by the Title III Grant) and is responsible for overall project management, planning, and implementation; maintenance of records; communication/reporting; personnel and budget management; evaluation; and compliance with the Title III grant. The Title III Project Director will report directly to the Provost and Vice President for Academic Affairs. The Project Director needs to possess strong knowledge of grant development and administration; strong written and verbal communication and organizational skills; the ability to work with students, faculty, staff, administration, and outside agencies; strong presentation skills; self-motivation; accountability; and the ability to provide leadership. Ability to track data, outcomes, and present information in compliance with federal requirements. Some travel is required.

MAJOR DUTIES AND RESPONSIBILITIES

1. Oversee the development and implementation of all aspects of the Title III grant;

2. Ensure that the program operates in compliance with all terms and conditions of the grant and all federal regulations;

3. Conduct professional development for staff and faculty to create a sequence of points of service/connection for improved wraparound and continuous student support;

4. Coordinate and monitor goals for activities related to the Title III grant;

5. Work to secure funding for continuation of the Title III grant in the future by assisting in the grant writing process;

6. Lead the hiring process for grant-funded personnel and provide administrative supervision

7. Assists the external evaluator and the internal monitoring team in ongoing formative and annual summative project evaluation;

8. Develop monitoring and evaluation plans for project goals and objectives, ensuring continuous improvement and maintaining high accountability for project outcomes;

9. Work closely with the Institutional Research department to create a data collection system for reporting and participant tracking;

10. Collaborate effectively with the Vice Presidents, Academic Chairs, Activity Directors, and other important constituents on campus;

11. Manage the Title III grant budget in strict compliance with federal guidelines, prepares annual budgets, and authorize all expenditures of funds, ensuring appropriate utilization of funds;

12. Participate in the development of institutional practices and procedures concerning the retention and graduation of program participants;

13. Prepare and submit reports for the Department of Education and the College on the operation of the Title III grant program and the success of program participants;

14. Develop and maintain a Title III Policy and Procedures Manual that embodies the requirements of program statutes, regulations, and policy statements;

15. Attend the Title III Project Director conference; and

16. Perform other related duties as required or assigned.

QUALIFICATIONS FOR THE JOB

• Master’s degree in organizational leadership, business administration, higher education administration, project management, public policy, or other related fields preferred;

• 3 years of administrative and/or supervisory experience in higher education;

• Demonstrated experience of grant development and administration; managing federal awards, programs, and reporting;

• Good written and presentation skills;

• Strong interpersonal, communication, and organizational skills;

• Ability to work with students, faculty, staff, administration, and outside agencies;

• Self-motivated, accountable, and able to provide leadership;

• Demonstrated ability to diagnose and develop solutions to complex problems required;

• Excellent computer skills and technical expertise when managing projects, knowledge of Excel or statistical analysis software, and a desire to learn new technologies

• Effective project management skills required and enjoys discovering, creating, and training others on new solutions;

• Ability to work a flexible schedule to include office hours as well as potential extended hours and weekends required, some travel required;

• Demonstrated experience in providing quality customer service, patience, high energy, enthusiasm for helping others, and a positive attitude, even in stressful situations and peak times; and

• Ability to multitask effectively, managing simultaneous projects while working in a high-pressure, fast-paced, and frequently changing environment is required.

KEY COMPETENCIES

Interdependence: Fosters collaboration

Communication: Strong decision-making and communication skills

Accountability: Formulates effective and progressive strategies aligned with the College’s mission and values

Respect: Creates an engaging, collaborative work environment by bringing diverse people and ideas together

Entrepreneurship: Influences and inspires