What are the responsibilities and job description for the Project Administrator - Construction position at Landscapes Unlimited LLC?
Location: Lincoln, Nebraska (Corporate Office)
Remote Flexibility: Applicants may be considered for remote work within the United States
Landscapes Unlimited, LLC is seeking a Project Administrator to join our growing team. This position is responsible for providing project management and administrative support to our field teams across the country.
At Landscapes Unlimited, we build more than world-class golf courses — we build careers. Our associates work in an environment that demands excellence but also rewards it through professional growth, teamwork, and a shared passion for success. If you’re ready for a challenge in a collaborative, people-first culture, we’d love to hear from you.
Key Responsibilities
Participate in project startup meetings and contribute to the development of project execution plans.
Identify and secure required bonds and insurance certificates.
Generate and submit contracts, subcontracts, project summary forms, payment applications, purchase orders, change orders, submittals, and close-out documents.
Assist with project tracking and job cost coding under the direction of the Project Manager.
Monitor job costs and billing totals, notifying leadership of potential under-billing issues.
Work directly with subcontractors and vendors to resolve contract, billing, or payment concerns.
Prepare and/or assist with permits, correspondence, budget tracking, lien waivers, and pre-lien notices.
Maintain project submittal logs and ensure timely review to meet project milestones.
Assist with project staffing needs, collaborating with the Recruiting Coordinator and Vice President of Construction.
Coordinate short- and long-term project housing logistics, including leases, deposits, furnishings, and utilities.
Identify and remove barriers to successful project completion, proactively anticipating needs.
Partner with Project Managers, Superintendents, and other Project Administrators to enhance processes and share best practices.
Qualifications
Strong analytical, organizational, and problem-solving skills.
Demonstrated ability to work independently and collaboratively.
High level of integrity and ability to handle confidential information.
Knowledge of basic accounting principles and job cost systems (such as Timberline/Sage).
Proficient in Microsoft Office applications, with emphasis on Excel.
Excellent verbal and written communication skills, including grammar and professionalism.
Strong attention to detail and accuracy in all work.
Professional demeanor consistent with the position and company values.
Commitment to following company policies and safety practices.
A collaborative, positive attitude with a sense of ownership in results.
Education and Experience
Associate degree (A.A.S.) in Office Administration, Business, or a related field;
or equivalent combination of three years of experience and/or training.
Compensation and Benefits
Landscapes Unlimited offers a competitive salary and comprehensive benefits package, including health, dental, vision, 401(k) with company match, paid time off, and more.
Equal Opportunity Employer
Landscapes Unlimited is an Equal Opportunity / Affirmative Action / E-Verify Employer. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, protected veteran status, or any other characteristic protected by federal, state, or local law.
