Administrative Assistant

Job Overview

The Administrative Assistant assists in the efficient operation of the assigned property by performing a variety of clerical and administrative functions to drive company success. The Administrative Assistant is expected to support our property leasing team and community managers with all administrative tasks. Perform all duties in accordance with company operating policies.

Duties & Responsibilities

• Welcome and direct residents, prospects, vendors and guests.
• Answer and screen phone calls, transfer when necessary.
• Respond to and resolve administrative inquiries and questions.
• Assist with leasing apartments in the absence of the leasing specialist.
• Draft correspondence and other formal documents including lease agreements, notices and supporting documentation.
• Plan and schedule viewing appointments and events.
• Assist with application and move-in processes.
• Assist with move-out processes.
• Maintain electronic filing systems as assigned.
• Process invoices.
• Process rent checks and remote deposits
• Assist with apartment inspections.
• Prepare and follow-up on resident work requests.
• Work seamlessly with a team of professionals.
• Maintain office supplies and coordinates maintenance of office equipment.
• Perform other related duties as assigned.
  
  

Required Skills/Abilities

• Desire to learn the multifamily housing business and embrace growth opportunities.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Exceptional organizational skills and attention to detail.
• Basic understanding of clerical procedures.
• Ability to work independently.
• Ability to follow instructions from supervisor.
  
  

Education and Experience

• High school diploma or equivalent required. Associate’s degree trade schooling preferred.
• Previous experience in office administration or other related fields
• On-the-job training offered.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Landings Real Estate Group is an Equal Opportunity Employer.