Human Resources Administrative Assistant

FULL JOB DESCRIPTION

For over 40 years, Land Title, Inc. has been a trusted provider of title and settlement services, proudly serving Minnesota, Wisconsin and Iowa.

What sets us apart is our team: As an employee-owned company, we are personally invested in the success of every transaction. Each team member takes ownership of their work, ensuring you receive personalized attention and seamless service from start to finish. Our success is dependent upon your successful transaction.

Service Beyond the Expected - it’s how we do business. From the smallest details to the largest challenges, we’re here to ensure your real estate transactions are smooth, secure, and successful.

POSITION SUMMARY

Land Title Inc is seeking a dedicated and proactive Human Resources Administrative Assistant to join our team! This full-time role offers an exciting opportunity to provide essential administrative support across our Human Resources and Accounting functions, playing a key role in ensuring smooth and efficient operations. The ideal candidate will be pivotal in streamlining HR processes, maintaining employee records, and assisting with talent acquisition and employee relations. Candidates who are passionate about fostering a positive workplace culture and driving continuous process improvements are encouraged to apply.

KEY RESPONSIBILITIES

• Benefits Program Administration: Administer and manage comprehensive health and welfare plans, overseeing enrollments, employment status changes, and terminations. Process all required documentation through payroll and insurance providers, ensuring meticulous record-keeping and accurate deductions to maintain compliance and facilitate employee access to benefits.
• New Hire Onboarding & Integration: Facilitate a positive onboarding experience for all new hires, including coordinating initial paperwork with managers, running background checks, payroll system set up, and being a resource to integrate them effectively into the company culture.
• Compliance & Immigration Documentation: Ensure regulatory compliance by accurately completing, verifying, and maintaining all Forms I-9 and related immigration documentation for new hires.
• Exit Process Management: Assist with the efficient and compassionate processing of employee terminations, including all necessary paperwork and coordination with relevant departments.
• HRIS Management & Reporting: Perform accurate data entry and maintain comprehensive records within the HR Information System (HRIS) and other platforms, contributing to data integrity and reporting capabilities.
• Data Integrity & Confidentiality: Maintain the highest level of integrity and confidentiality for all human resource files, records, and sensitive employee information.
• Employee Relations & Engagement: Actively engage in employee relations activities, addressing concerns, fostering open communication, and contributing to a positive and productive work environment.
• Professional Correspondence & Communication: Prepare professional and clear HR-related correspondence, communications, and reports as requested, maintaining a high standard of written communication.
• Licensing & Certification Oversight: Manage and track records for employee licenses and certifications, ensuring timely renewals and compliance requirements are met.
• Payroll Support & Accuracy: Serve as a reliable backup for payroll processing, assisting with data entry and ensuring timely and accurate compensation for employees.
• Ensure Accuracy & Compliance in Payment Processing: Scrutinize wire transfers and Positive Pay exceptions to ensure the accuracy and validity of all payments, adhering to internal controls and industry regulations.
• Project Contribution & Departmental Support: Contribute to various other projects and initiatives as needed, demonstrating adaptability and a willingness to support the broader company's objectives.

QUALIFICATIONS AND SKILLS

• 3 years of experience in a similar Human Resources and/or Administration role
• Associate's degree in Human Resources, Business Administration, or related field preferred
• Strong interpersonal, written, and verbal communication skills
• Ability to handle confidential information with discretion
• Highly organized and able to manage multiple priorities
• Proficient in Microsoft Word and Excel
• Knowledge of wage-and-hour laws, payroll processing, and benefits administration
• Experience with 401(k) plans, employee relations, and other benefit programs
• High attention to detail and strong problem-solving skills
• Self-motivated and able to work independently

BENEFITS

• Full Time Hourly: $25 to $30 per hour (commensurate with experience)
• 401(k) Retirement Plan plus Generous Company Match
• Employee Stock Ownership Plan Participation Opportunity
• Health Insurance
• Nice Healthcare - 100% coverage for Telehealth
• Health Savings Account with Company HSA contribution
• Voluntary Dental Insurance
• Life Insurance and AD&D Insurance
• Long Term Disability Insurance
• Voluntary Accident, Hospital Indemnity, Critical Illness Insurance
• Voluntary Pet Insurance
• Paid Time Off (PTO) and Paid Holidays
• Hybrid Opportunity (4 days in-office, 1 at home)

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Saint Paul, MN 55113

Salary : $25 - $30