Executive Assistant to CEO of International Media Organization

Office of CEO for a prominent media organization seeks experienced Executive Assistant for comprehensive, agile support. Foremost is ensuring the CEO’s maximized functioning throughout challenging demands and a full, changeable calendar. The Executive Assistant will be part of a team that includes the Chief of Staff and other members that run the office. An essential aspect of this job is managing ongoing communications and coordination with the team, other key company employees, and prominent external stakeholders.

Requirements

· Minimum 10 years Executive Assistant experience

· Minimum 4 years supporting C-level principal

· Experience working for a public company preferred

· BA/BS from competitive US college or equivalent

· Excellent written communication

· Capacity to handle consistent changes to daily calendar and maintain a positive, proactive attitude in the face of regular logistical challenges

· Priority-based decision making; bringing a strategic approach to multiple demands

· Ability to accomplish tasks in deadline-driven, highly accountable environments

· Knowing how to be a good team member. Interpersonal flexibility

· Demonstrated capacity for exercising careful judgement, discretion, and maintaining confidentiality

· G Suite / Google Workspace

Responsibilities

· Managing CEO’s very busy, fluid calendar. Anticipating conflicts, implementing changes on a consistent basis

· Travel planning

· Email correspondence: screening, prioritizing, referring, answering heavy volume

· Draft and proofread correspondence

· Budget and expense report tracking

· Event planning for internal meetings, offsites and social gatherings

· Meeting preparation for CEO including writing agendas, research and preparing briefs

· Speaking engagement preparation (in conjunction with internal team)

· Assist CEO/COS with strategic initiatives and special projects

· Limited personal support

$135K/year with full benefit package