Senior Accounting Specialist

Position OverviewThe Accounting AP Specialist will play a critical role in ensuring the financial and administrative operations of the company run smoothly and accurately. Reporting to the controller and working closely with senior leadership, this role combines core accounting functions with project coordination support and an opportunity to learn billing processes.Key ResponsibilitiesBookkeeping & Time Reporting:Perform daily bookkeeping tasks, including entering financial transactions, reconciling bank statements, and managing the general ledger.Ensure timekeeping and payroll records are complete and up to date, including billable time tracking, paid time off, benefits deductions, and compliance reporting.Maintain employee records in payroll and cost accounting software and coordinate with HR as needed for new hires or changes.Accounts Payable (AP):Receive, verify, and process vendor invoices and payment requests.Match purchase orders with invoices and ensure proper approvals are obtained.Prepare and process AP check runs, ACH payments, and credit card transactions.Maintain and reconcile AP aging reports and communicate with vendors regarding payment status.Project & Administrative Support:Maintain open items logs and update action item trackers to assist the CFO and senior leadership in managing tasks and project timelines.Maintain and coordinate timesheets from agents in the field and in office for billing.Assist in preparing internal and external financial status reports for project and executive review.Help coordinate with client agencies, vendors, and subcontractors to resolve discrepancies or outstanding issues.Provide administrative support for contract billing, audits, and funding compliance, with cross-training opportunities available in billing.Qualifications:· Bachelor of Science (BS) in Accounting preferred.· Minimum 3–5 years of experience in bookkeeping, payroll, and accounts payable functions.· Experience in the construction or architecture industries or other industries that require tracking of billable hours is required.· Knowledge of Deltek Ajera or similar time keeping software.· Proficiency in accounting software (e.g., QuickBooks, ADP, Paychex, or similar systems).· Strong working knowledge of Microsoft Excel.· Ability to manage time effectively, multitask, and prioritize responsibilities in a fast-paced environment.· High level of attention to detail and a commitment to accuracy.· Excellent interpersonal and communication skills – both written and verbal.· Experience supporting project-based environments or working in construction, engineering, or professional services a plus.· This is an On-Site position. The candidate must be able to commute to Mineola daily.Pay Rate: $30.00-$40.00/Hourly Salary. (Exact compensation may vary based on skills, experience, and education.)   Company DescriptionThe excellence in our results for our clients is a reflection of thoughtful collaboration and our commitment rigorous standards, innovation and advancement. Our clients – and what’s in their best interests – are our priority.

Salary : $30 - $40