What are the responsibilities and job description for the Accounting Specialist position at Laland Baptiste?
Construction Accountant-Mineola, NY
Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves on being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation.
Our clients include NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation.
Position Overview
The Accountant / Payroll / AP Specialist will play a critical role in ensuring the financial and administrative operations of the company run smoothly and accurately. Reporting to the CFO and working closely with senior leadership, this role combines core accounting functions with project coordination support and an opportunity to learn billing processes.
Key Responsibilities
Bookkeeping & Payroll:
Perform daily bookkeeping tasks, including entering financial transactions, reconciling bank statements, and managing the general ledger.
Process bi-weekly or semi-monthly payroll for all staff accurately and in a timely manner.
Ensure payroll records are complete and up to date, including time tracking, paid time off, benefits deductions, and compliance reporting.
Maintain employee records in payroll software and coordinate with HR as needed for new hires or changes.
Accounts Payable (AP):
Receive, verify, and process vendor invoices and payment requests.
Match purchase orders with invoices and ensure proper approvals are obtained.
Prepare and process check runs, ACH payments, and credit card transactions.
Maintain and reconcile AP aging reports and communicate with vendors regarding payment status.
Project & Administrative Support:
Maintain open items logs and update action item trackers to assist the CFO and senior leadership in managing tasks and project timelines.
Maintain and Coordinate timesheets from agents in the field and in office for billing.
Assist in preparing internal and external financial status reports for project and executive review.
Help coordinate with client agencies, vendors, and subcontractors to resolve discrepancies or outstanding issues.
Provide administrative support for contract billing, audits, and funding compliance, with cross-training opportunities available in billing.
Qualifications:
BENEFITS OF WORKING AT LALAND BAPTISTE:
Medical / Prescription Plan
Dental / Vision Plan
Life Insurance
Short / Long Term Disability Plan
Flexible Spending Accounts
401K
Vacation, Holiday, and Personal Days
Sick Leave
Baptiste University Continuing Education
Laland Baptiste LLC, is an Equal Opportunity Employer
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3KH0p5hYS3
Laland Baptiste, LLC is a certified minority and woman owned construction management and consulting firm. Laland Baptiste provides innovative and professional services throughout all phases of the construction life cycle. We pride ourselves on being loyal and reliable to our customers, clients, and our greatest assets, our people. Laland Baptiste is dedicated to providing unparalleled services throughout the construction life cycle. These services include Construction Management, Program Management, Owners Representation, Resident Engineering, Inspection, Preconstruction Consulting, Change Order Review, Value Engineering, Administration Assistance, Document Control and Staff Augmentation.
Our clients include NYS Office of General Services, Dormitory Authority of the State of New York, NYC Health Hospitals, State University of New York, NYC Department of Design and Construction, NYC Parks & Recreation, NYC School Construction Authority, NYC Economic Development Corporation, Battery Park City Authority, and NYS Parks, Recreations and Historic Preservation.
Position Overview
The Accountant / Payroll / AP Specialist will play a critical role in ensuring the financial and administrative operations of the company run smoothly and accurately. Reporting to the CFO and working closely with senior leadership, this role combines core accounting functions with project coordination support and an opportunity to learn billing processes.
Key Responsibilities
Bookkeeping & Payroll:
Perform daily bookkeeping tasks, including entering financial transactions, reconciling bank statements, and managing the general ledger.
Process bi-weekly or semi-monthly payroll for all staff accurately and in a timely manner.
Ensure payroll records are complete and up to date, including time tracking, paid time off, benefits deductions, and compliance reporting.
Maintain employee records in payroll software and coordinate with HR as needed for new hires or changes.
Accounts Payable (AP):
Receive, verify, and process vendor invoices and payment requests.
Match purchase orders with invoices and ensure proper approvals are obtained.
Prepare and process check runs, ACH payments, and credit card transactions.
Maintain and reconcile AP aging reports and communicate with vendors regarding payment status.
Project & Administrative Support:
Maintain open items logs and update action item trackers to assist the CFO and senior leadership in managing tasks and project timelines.
Maintain and Coordinate timesheets from agents in the field and in office for billing.
Assist in preparing internal and external financial status reports for project and executive review.
Help coordinate with client agencies, vendors, and subcontractors to resolve discrepancies or outstanding issues.
Provide administrative support for contract billing, audits, and funding compliance, with cross-training opportunities available in billing.
Qualifications:
- Bachelor of Science (BS) in Accounting
- Minimum 3–5 years of experience in bookkeeping, payroll, and accounts payable functions
- Knowledge of Ajera or similar time keeping software
- Proficiency in accounting software (e.g., QuickBooks, ADP, Paychex, or similar systems)
- Strong working knowledge of Microsoft Excel
- Ability to manage time effectively, multitask, and prioritize responsibilities in a fast-paced environment
- High level of attention to detail and a commitment to accuracy
- Excellent interpersonal and communication skills – both written and verbal
- Experience supporting project-based environments or working in construction, engineering, or professional services a plus
- This is an On-Site position. The candidate must be able to commute to Mineola daily.
BENEFITS OF WORKING AT LALAND BAPTISTE:
Medical / Prescription Plan
Dental / Vision Plan
Life Insurance
Short / Long Term Disability Plan
Flexible Spending Accounts
401K
Vacation, Holiday, and Personal Days
Sick Leave
Baptiste University Continuing Education
Laland Baptiste LLC, is an Equal Opportunity Employer
Powered by JazzHR
3KH0p5hYS3
Salary : $30 - $40