What are the responsibilities and job description for the Accounting Generalist position at Lakewood Regional Support Bldg?
At Loews Hotels at Universal Orlando, our team members get to make a difference and have fun every day. Our world-class team brings to life the incredible, award-winning hotels located at Universal Orlando Resort.
Named one of Central Florida's Top Workplaces and one of America's Best-in-State Employers by Forbes, we are committed to our ”power of we” culture.
Are you looking for a place where you can bring your authentic self to work every day and be able to connect, engage and delight?
We offer excellent benefits and perks including one free meal per shift and free theme park access.
We have a dynamic culture that makes every day interesting, challenging, fulfilling and fun.
We embrace diversity at our core and offer the opportunity for all team members to reach their potential.
We invest in training and development opportunities for all team members.
We promote social responsibility by being a good neighbor in the community.
We care for you, just as we care for others.
About Lakewood Regional Support
Our regional support center provides resources to our hotels for multiple areas including Human Resources, Engineering, Purchasing, Accounting, Security, Group Reservations, Guest Contact Center, Information Technology, Laundry and Communications.
The Accounting Generalist performs day to day accounting activities, reporting and issue resolution between operations and the shared service operations. The position is responsible for reviewing and analyzing financial reports and transactions as appropriate. This position ensures that operations is in compliance with all internal control procedures. Additional responsibilities include preparing reports, cashier activities, taking inventories, receiving & accounting as defined in the procedures.
Duties and Essential Functions
- Perform ad hoc accounting activities in support of operations and Director of Finance
- Prepares cash deposit in accordance with POS systems for armor car service
- Conduct cash transactions and balance cash vault
- Perform automated check deposits to bank
- Update Deposit log book and ensure it is balanced
- Sort Front Desk and F&B Audit Paperwork
- Sort POS tickets
- Scan wholesaler vouchers to FSC
- Maintain cash machines in operation
- Exchange or pay out for petty cash
- Review over and short by cashier
- Investigate any large variances
- Obtain management signatures and coding on invoices
- Scan invoices to Accounts Payable team
- Research Accounts Payable issues
- Respond to FSC requests for POS ticket backup (while documents are at hotel)
- Scan third party info to Accounts Receivables team
- Review house checks report for proper coding
- Replenish supplies in Cash Out Room
- Print manual accounts payable checks as needed
- Assist with weekly Payroll process
- Create check requests for petty cash
- Produce labor forecasting report as needed
- Review Unbilled Receiving Report and Open PO report with Storeroom and DOF to resolve any issues
- Email open PO and requisitions report to hotel managers
- Conduct surprise Bank audits, if any (front desk, bar, restaurants, etc.)
- Assist in the performance of monthly inventories as appropriate
- Spot check monthly F&B inventories
- Assist in the preparation and distribution of financial reports
- Review unbilled Adaco report and assist with aged items
- Assist in month end close, including researching unknown expenses and preparing journal entries, if needed
- Ensure all hotel licenses/permits are renewed on a timely basis; track expiration dates and notifies management of deadlines
- Obtains data and information necessary to assist in responding to inquiries
- File contracts/licenses/permits/insurance certificates
- Place change order requests to replenish funds in vault
- Establish and maintain files and distribute information
- Assist in the completion of special projects as assigned by the Director of Finance
- Assist with annual internal and external audits when scheduled
- Audit Foreign Currency transactions and exchange with 3rd party
- Order office supplies as needed
- Regular attendance in conformance with standards
- May be required to work varying schedules to reflect business needs of the hotel
- Attend all required training sessions and meetings
- Handling and tracking data retention boxes
- Ability to perform ”Physical Requirements” and ”Mental Effort Requirements” as explained below
Supportive Functions and Responsibilities
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions:
- Notifies appropriate individual promptly and fully of all problems and/or unusual matters of significance
- Attends all appropriate hotel meetings and training sessions
- Promotes and applies teamwork skill at all times.
- Is polite, friendly, and helpful to all guests, management and fellow employees.
- Maintains cleanliness and excellent condition of equipment and work area.
- Executes emergency procedures in accordance with hotel standards.
- Complies with required safety regulations and procedures.
- Complies with hotel standard, policies and rules.
- Remains current with hotel information and changes.
- Complies with hotel uniform and grooming standards.
Qualification Standards
Education: Associates Degree or higher in Accounting, Finance, Hospitality or other business related field of study
Experience: Three years experience in Hospitality Accounting and or income/night audit management
Loews Hotels & Co is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.