VENDOR MANAGER, ORIG

Overview

The Vendor Procurement Manager (VPM) is responsible for managing third parties and counterparties to the firm—a crucial role in our organization. This individual is responsible for managing relationships with external suppliers, ensuring efficient and effective procurement of goods and services, and optimizing vendor performance and risk management. They will ensure that the vendors are being properly assessed, monitored, and managed to their respective statements of work, service levels, regulatory standards, and contractual obligations. The VM will work directly with third parties or other internal departments to complete the due diligence process. The scope of the role will include working closely with other departments (Legal, Compliance, etc.) to provide feedback and oversight to all vendors. This person will also provide recommendations and solution-based proposals to the VP of Vendor Management in relation to departmental goals, initiatives, projects and vendor performance, and remediation plans. 

Responsibilities

• Develops, assesses, monitors, and measures assigned vendor relationships, including but not limited to reporting, managing contracted performance, and quality scorecards. Provides weekly updates encompassing all matters pertaining to the assigned vendors.
• Conducts research and meets with suitable vendors to assess their products, inquire about their services, assist in the negotiation of contracts ensuring favorable terms, and communicate any product or service-related concerns, and will draft RFPs, RFQs, and RFIs, as necessary. Will be responsible for managing the entire relationship, even the dissolution of the partnership.
• Partners with assigned Business Units (BU’s) and serves as a Single Point of Contact for all vendor-related matters. Schedules meetings and provides updates to the BU’s including but not limited to vendor performance, vetting, diligence, system, and operational changes.
• Maintains vendor information within the department’s Vendor Management platform.
• Schedules recurring calls with assigned vendors, to review performance statistics and other critical information.
• Responsible for reviewing and assisting with the completion of all necessary documents of third parties and counterparties including contracts, SOWs, contract renewals and amendments.
• Address any issues or concerns that arise during the vendor relationship, working with vendors to find solutions and minimize potential impact. 
• Performs initial review of vendor invoices and coordinates with the BUs for final approval/signoff. 
• Cross-train and assist when required in all other department-related tasks and special projects within or outside of the department.
• Completes ad-hoc tasks assigned by Department Manager(s).
  
  

Qualifications

• Bachelor’s degree from an accredited college or university or a minimum of 5-10 years of applicable professional experience preferably within the mortgage or financial industry. 
• 1-2 years of Vendor Management experience required.
• Project management experience preferred.
• Possess strong written and verbal communication skills and be able to work effectively with all levels of personnel in the organization.
• Must have experience with vendor incident management.
• Skilled in contract negotiations, and ability to identify key terms necessary to align with legal and compliance requirements.
• Strong Customer Experience focus.
• Management of multiple projects while maintaining a high level of focus on detail.
• Foster strong relationships internally and externally and the ability to collaborate with internal and external teams.
• Capable of managing critical/crucial conversations.
• Ability to work in a fast-paced environment. 
• Related professional experience in drafting RFP, RFQ, and RFIs
• Knowledge and skillset for mortgage lending, operations, and/or servicing a plus.
• Working knowledge of MS Word, Excel, and PowerPoint.
  
  

Certifications, Licenses, and/or Registration

N/A

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to handle, touch or feel objects, tools, or controls. The employee frequently is required to talk and hear. The noise level in the work environment is usually moderate. The employee is occasionally required to stand; walk; reach with hands and arms. The employee is rarely required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

EEOC

Bayview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.