Part-Time Secretary

Secretary (Part-Time, Non-Exempt)

Rate: $17.00 – $20.00 (hourly)

Pay Grade: PT | Starting salary based on prior experience and education.

Location: Concord Woods Nature Park, Ranger Department, Concord Twp., OH 44077

Position Description: Under the supervision of the Chief Ranger, the Secretary supports Ranger Department operations by maintaining calendars and databases, preparing departmental reports, processing permits, assisting with visitation analysis, and providing administrative and customer service support. This position requires professionalism, accuracy, attention to detail, and the ability to maintain confidentiality. Must be flexible to work up to 28 hours per week, which may occasionally include weekends, evenings, and holidays.

Additional responsibilities include but are not limited to:

Department Calendars & Data Management

• Collect data from Parks Plus, Programs, Reservations, Hiking, RecTrac, and other sources; enter into Rangers Daily Calendar.
• Transfer Weekend Maintenance Schedule—including shelter/camping reservations—from the Maintenance Department calendar to the Ranger Calendar.
• Reconcile calendars weekly with Park Activities Report and Program Calendar.
• Work with Registration to verify reservation information and resolve discrepancies.
• Maintain ranger calendar entries and camping reservation logs.
• Receive camping reservation sheets via Emerge System; log camper data into Google Drive worksheets.
• Forward weekly camper information to designated staff.
  
  
  

Permits

• Prepare, process, and distribute Special Use Permits (mushrooms, ramps, fishing guides, scientific collection, metal detecting, etc.).
• Review special requests with Chief Ranger and obtain necessary signatures.
• Maintain permit records and update Operations Manual.
  
  
  

Visitation & Reporting

• Receive raw monthly gate and trail counter data; assist with visitation estimation methods.
• Calculate 3-year averages for sites missing counter data.
• Respond to visitation information requests.
• Prepare visitation worksheets for the budget process.
• Maintain park visitation statistics, including complex Excel spreadsheets and RMS data transfers.
• Calculate and distribute monthly totals for warnings, citations, and cases initiated.
  
  
  

Law Enforcement & Safety Support

• Enter offender/vehicle information into RMS for warnings.
• Submit Domestic Violence reports to Ohio Law Enforcement Gateway.
• Maintain AMG Emergency Alert System contact database.
• Assist in issuing emergency alerts and correcting system errors.
  
  
  

Hunting Program Support

• Coordinate program activities and timelines with assigned staff.
• Attend internal meetings and prepare neighbor letters and mailings.
• Prepare hunter permits; attend annual proficiency testing weekend to issue permits.
• Issue permits for hunters unable to attend scheduled meetings.
• Identify alternates to fill vacancies, prepare permits, and manage slot placement lists.
• Assemble hunter information packets (maps, addresses, rules).
  
  
  

General Administrative Support

• Assist Training Supervisor with database maintenance and training record updates.
• Provide backup for Administrative Assistant during absences.
• Screen/direct calls, greet visitors, provide customer service.
• Monitor ranger radio channel as needed.
• Handle mail distribution, copying, filing, and supply maintenance.
• Maintain Boundary Survey file and update Safety Data Sheets.
• Perform other duties as assigned.
  
  
  

Minimum Qualifications:

• High school diploma or equivalent required.
• Administrative support, office operations, or data management experience preferred.
• Experience in public safety, parks, or government environment preferred.
• Valid driver’s license with insurability.
• LEADS certification and Notary Public preferred.
  
  
  

Position Requirements:

• Pre-employment background check required.
• Ability to perform light-to-moderate physical labor.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality of sensitive information.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Teams).
• Ability to learn specialized software including RMS, AMG, reservation systems.
• Strong integrity and ability to handle sensitive material.
• Ability to obtain LEADS and Notary Public certifications.
  
  
  

Benefits: Lake Metroparks offers a generous, comprehensive benefits package for part-time employees, including:

• OPERS membership (Ohio Public Employees Retirement System)
• Northeastern Ohio Inter-Museum Council Membership
• Agency Discounts