What are the responsibilities and job description for the Clerical Support Secretary position at Lake County Juvenile Complex?
DUTIES AND RESPONSIBILITIES:
· Answer telephones in a courteous and timely manner, directing where appropriate or taking and delivering accurate messages
· Greet members of the public in a courteous, timely manner and assists in directing them appropriately
· Prepare typewritten correspondence, reports, mileages claims, files folders or any other documents required by assigned department or by assigned administrative staff member
· Perform general office duties (e.g., copies, faxing, filing and distributing copies)
· Ensure delivery of all incoming and outgoing mail; sort and distribute mail
· Perform Records Checks from appropriate agencies
· Scan court documents into the Quest System
· Enter Juvenile cases into the Quest System, (Paternity, Adoption, Truancy, and Guardianships)
· Attach Juvenile documents from Probation emails into the Quest System
· Ensure adequate reserve of office supplies within assigned department
· Receive referrals from prosecutor and add it to the Quest System, prepare a folder for the probation files
· Prepare closed Probation files for expungement hearings, notify appropriate probation and police departments of court order expungement of records
· Assist PUF Restitution Coordinator as assigned by Clerical Staff Supervisor
· Photograph Juveniles using a digital camera and transfer into Quest as required by the Probation department
· Organize and maintain court records (closed files)
· Condense and file closed files in the Closed Files Room (e-mail IOS for records, if not on site)
· Perform Community Service support for Probation Officers, meet with families to explain the program to them
· Document Community Service hours ordered by assigned court date by indicating “Successful” or “Failed” in the Quest System
· Enter Informal Adjustments into the Quest System
· Enter Emergency fillings/petitions (JP, GU, AD, Protective Orders)
· Set delinquent cases for hearing and complete orders authorizing filing
· Update all information on CHINS petition/Termination from the Department of Family and Children in the Quest System; set for hearing and complete orders authorizing filing
Job Type: Full-time
Pay: $40,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $40,000