What are the responsibilities and job description for the Accounts Payable Specialist position at LaGrange College?
Job Duties:
Under the direct supervision of the Business Office Coordinator, this position provides all Accounts Payable duties in support of the Business Office functions.
Duties will include, but not be limited to:
- Review invoices and check requests for appropriate authorizations, documentation and account coding
- Enter invoices in Jenzabar (J1) for payment
- Prepare and process accounts payable checks twice weekly
- Prepare positive pay file and transmit to bank with check run twice weekly
- Prepare direct deposit of employee reimbursement requests twice monthly and notify recipients via email
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Online management of corporate credit cards with monthly journal entries to code purchases to appropriate accounts
- Prepare Georgia Sales & Use tax monthly, paying online
- Preparing journal entries for campus store deposits and sales tax amounts
- Enter payments for online vendors and prepare journal entries to code to appropriate accounts
- Enter all 1099 vendors, prepare tax report and transmit to IRS yearly, mail 1099 forms to recipients
- Open and distribute mail for the Business Office
- Record Business Reply mail, distribute to appropriate departments, prepare journal entry to record charges on monthly basis
- Record campus store departmental charges and prepare journal entry to code to appropriate departments monthly
- Prepare monthly aging reports
Minimum Qualifications
- 1-3 years accounts payable and general accounting experience. Prior accounts payable experience in a college or university is preferred
Knowledge, Skills and Abilities:
- Strong computer skills with proficient knowledge of MS Word, Outlook, Excel , Jenzabar (J1)
- Excellent written and verbal communication skills
- Excellent analytic, organization and problem solving skills with ability to manage multiple tasks simultaneously
- Ability to communicate effectively with faculty, staff, students and outside vendors
- Strong Customer Service skills
LaGrange College is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status or any other legally protected status.