Accounts Payable Specialist

POSITION TITLE:

Accounts Payable Specialist

FLSA:

Non-Exempt

SALARY:

$15.34 hourly

WORK DAYS:

240

LOCATION:

Finance Division/MCPEC

REPORTS TO:

Manager, Accounts Payable

REQUIREMENTS:

1. Educational Level:

High School Diploma/GED required; coursework in accounting, finance, or business preferred.

3. Experience:

One (1) to two (2) years of accounts payable, accounting, or related clerical experience preferred. Additional screening may be requested/required.

4. Physical Activities:

Routine physical activities that are required to fulfill job responsibilities

5. Responsibilities:

Works under general supervision while performing routine but essential accounts payable tasks. This position has a direct impact on the district’s financial operations through accurate data entry, timely payments, and consistent adherence to procedures and controls.

6. Knowledge, Skills, & Abilities:

·        Proficiency in data entry and financial systems, including ERP platforms and Microsoft Office Suite (Excel, Word, Outlook).

·        Strong attention to detail and accuracy in processing financial transactions.

·        Effective verbal and written communication skills for interacting with vendors and internal stakeholders.

·        Organizational and time-management skills to handle multiple priorities and deadlines.

·        Ability to perform basic mathematical calculations, including percentages, discounts, and prorated amounts, to ensure accurate payment processing.

Knowledge:

·        Working knowledge of accounts payable processes, purchasing workflows, and GAAP principles.

·        Familiarity with internal controls, audit requirements, and documentation standards.

·        Understanding compliance regulations related to vendor payments and financial reporting.

Abilities:

·        Ability to work independently and collaboratively within a team environment.

·        Maintain accuracy and efficiency under tight deadlines and high-volume workloads.

·        Adapt quickly to changing priorities, new systems, and evolving procedures.

·        Exercise sound judgment and problem-solving skills when resolving discrepancies.

1.

Demonstrates prompt and regular attendance.

2.

Reviews documentation and approvals for the purpose of verifying accuracy prior to payment processing to ensure disbursements are accurate, authorized, and timely.

3.

Processes invoices and payment requests for the purpose of ensuring accuracy, completeness, and compliance with purchasing and accounting procedures.

4.

Communicates with vendors and district staff for the purpose of resolving discrepancies, answering questions, and supporting positive working relationships.

5.

Prepares and maintains payment files and reports for the purpose of ensuring proper documentation and supporting audit readiness.

6.

Adheres to payment deadlines for the purpose of maintaining the district’s good standing with vendors.

7.

Assists with month-end and year-end close activities for the purpose of ensuring accounts payable records are complete and accurate.

8.

Supports the Accounts Payable team for the purpose of ensuring the efficient, timely, and accurate completion of department goals.

9.

Perform other related duties, as assigned, for the purpose of ensuring effective and efficient departmental and district operations.