What are the responsibilities and job description for the Accounts Payable Specialist position at Laars Heating Systems Company?
Primary Function:
The Accounts Payable Specialist is responsible for reviewing and investigating invoices, responding to internal and external payment requests, maintaining supplier base and processing vendor payments.
Responsibilities:
- Ensures timely and accurate processing of invoices; prepares checks for signature and communicates to vendors
- Reconciles bills, checks balances, follows up on discrepancies, and maintains vendor files.
- Enters new suppliers into ERP; completes New Supplier Form, W9; enters ACH information, as required
- Receives hard copy or electronic invoices; enters invoices into ERP and ensures that the invoice matches to the Purchase Order
- Reviews invoices for exceptions such as missing Purchase Orders; sends invoices on for approval and follows up with approvers to maintain current
- Records/files invoices and pend for payment based on supplier terms
- Review reports for aged receipts missing corresponding invoices; determine causes, resolve/reconcile differences; review receipts for duplications; reconcile packing slips to purchase orders
- Enters approved wire payments in the banking system
- Contacts vendors as necessary to reconcile statements and payment vouchers
- Under direct supervision, performs entry-level bookkeeping and accounting tasks; may perform duties necessary for preparing bills, invoices, statements, and vouchers for payment
- Verifies, sorts, posts, and checks claims, bills, invoices, and vouchers; ensure documents being processed are included in the appropriate accounting period.
Job Requirements:
- 0-2 years’ experience accounts payable experience. Experience in a manufacturing accounting environment a plus.
- High School Diploma required, Associated degree in accounting, business or related experience preferred
- Highly organized with strong attention to detail.
- Excellent data entry skills
- Strong verbal and written communications skills.
- Excellent computer skills with thorough knowledge of Word, Excel, Microsoft Outlook.
- Good record keeping and investigative skills
- Strong customer service attributes.
About the Company:
Throughout a history dating back to 1881, Bradford White Corporation has been manufacturing some of the most high-performing, technologically advanced, and energy-saving products to the world market. While many manufacturers continue to move production out of the country, we continue to invest in America.
We are proud to have millions of products installed for millions of satisfied customers all over the world. Our essential products continue to support the health, safety, sanitation, and infrastructure of communities and for 2024 we’ve been recognized as an Energy Star Partner of the Year Sustained Excellence Award Winner for the fifth straight year.
For the Bradford White family of companies, customer satisfaction is our greatest reward, and we remain steadfast in our commitment to deliver products that are Built to be the Best®. Today, we employ over 2000 employees with corporate headquarters in Ambler, Pennsylvania, and manufacturing operations in Michigan, Minnesota, Massachusetts; and New Hampshire. We also have assembly operations in North Carolina and a distribution and training center in Ontario, Canada.