Admissions Assistant - Part Time

Company Description

La Scuola International School is the only Reggio Emilia inspired, International Baccalaureate (Early, Primary and Middle Years) and Italian Language Immersion school in the world. Teachers are researchers and are supported with robust Professional Development opportunities throughout the year. 

Learning is a part of everything that we do, not just what happens in the classroom. While our school experience is rooted in highly regarded curricula, the magic of La Scuola is more than what we teach. It is how we teach and learn, which is truly a way of living, thinking, and interacting with the world. To learn more, please visit us at www.lascuolasf.org. 

Founded: 2002

Number of students: 435

Locations: San Francisco and Silicon Valley

La Scuola International School is an independent non-profit school accredited by NAIS, CAIS, WASC and CIS and is one of two Italian schools recognized by the Italian government in the United States.

Job Description

La Scuola International is seeking an Admissions Assistant. This role reports to the Director(s) of Admissions and supports the administrative work of the Admissions Office. This is a part time position (approx. 20 hours per week), and the schedule will vary based on the needs of the department. This is a community facing role which gives families a first glimpse into La Scuola. Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to the mission of La Scuola are musts.  Note, flexibility is important as there will be morning events beginning at 7:30 am, evening events until 9:00 pm and, Saturday events as well during the academic year / admissions season. 

Primary Duties and Responsibilities

• Helps create, organize, and prepare admission materials. 
• Responds and logs Admissions inquiries. 
• Assists with admissions events set up, such as open houses, community events, tours; and prepares all relevant materials beforehand. Note many events happen after school hours in the evenings or weekends.
• Assists in the admissions process by setting up the online tour scheduling system (in Ravenna), booking tours, and making other appointments, as appropriate.
• Track and respond to inquiries, extensive and on-going phone call, email, and in-person communication, including following up with feedback surveys
• Organize individual screens and group visits for preschool, kindergarten and other applicants.
• Schedules assessments (as needed) and student visits for Grade 1 -- 8 applicants under the guidance of Directors.
• Assists in managing and updating Admissions databases.
• Maintains and ensures completion of all applicant files.
• Prepares files for review by the Admissions Committee
• Represents the Admissions Office in accordance with the school's mission.
• Helps with new student and families onboarding process.
• Supports annual transitions and student matriculation.
• May collaborate with Parents Association on planning and events.

Qualifications

Qualifications

• Bachelor's Degree and / or 2-3 years of experience in admissions / school administration
• Proficiency with multiple software platforms including Google Suite of services, primarily Docs, Sheets and Slides, Microsoft Excel, etc.
• Database skills essential (familiarity with Ravenna and Blackbaud  a plus).
• Fluency in Spanish (written and oral) and / or Italian a plus

Basic Skills

• Ability to communicate effectively and professionally both verbally and in writing.
• Sound judgment and discretion relating to confidential projects, personnel, school, or student matters.
• Multi-tasker with ability to handle multiple projects without missing deadlines; self-directed and enjoys taking initiative. Meticulous attention to detail.
• A cooperative team approach with colleagues and a willingness to take on responsibilities beyond those explicitly defined.
• Exceptional personal, organizational and communication skills, flexibility and the ability to prioritize tasks. 
• Ability to relate effectively with a diverse community, including staff, students, and parents. 

Physical Requirements and Work Environment

• Busy and noisy office environment with frequent interruptions.
• Work in an environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts.
• Regularly sit, talk, and hear; able to visually intercept visitors.
• Regularly use close and distance vision.
• Hearing and speaking to exchange information
• Seeing to read a variety of materials
• Working at a desk and computer screen for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard
• Bending at the waist, kneeling or crouching to file materials
• Lifting and transporting boxes weighing up to fifty pounds
• Turn, bend, reach, and may occasionally use a ladder.

 Professional Performance Standards

• Maintaining an awareness of the school’s mission and philosophy;
• Performing tasks and responsibilities in a complete and timely manner;
• Maintaining a creative, team-building approach to job performance and seeking to bring a constructive,
• problem-solving orientation to all tasks;
• Seeking opportunities to develop skills and create opportunities to teach co-workers;
• Communicating in a timely, honest and sufficient manner;
• Exercising professional judgment and discretion; and
• Working well with a diverse staff and school community.
• Embody La Scuola’s vision and values: Nothing without Joy!

Additional Information

Location:  3250 18th Street, San Francisco, CA 94110, USA

Start date: Immediately

Salary Range:   $33 - $35 / hour depending on experience and qualifications.

Benefits & Compensation

Full time positions receive generous compensation and benefits package, including medical, vision and dental coverage. The school also offers an Employer-Matched Retirement Account (up to 5%), Flexible Spending Accounts (FSA), Health Savings Account (HSA), Commuter Benefits, Group Life Insurance, Long-Term Disability Insurance, Employee Assistance Program, World Travel Assistance. Benefits may be available for employees who work between 20-29 hours per week with employees being responsible for 50% of the monthly premiums.

Other benefits include Personal Time Off, Paid Federal Holidays and School Closures, daily warm lunch while on site, Employee Referral Bonuses, Outstanding Professional Development and Mentorship throughout the year, Free Employee Childcare for students enrolled at La Scuola during Professional Development Days.

Additional Information

Candidates must be authorized to work in the U.S.  Prior to beginning work and as a condition of employment in order to comply with the law, all employees must provide documentation to prove eligibility to work in the United States.

Final candidates will need to pass both Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance and a physical exam, and provide a recent copy of a negative TB test and other immunization records.

How to Apply

Refer to the Employment Opportunities within and apply online. Please include a cover letter sharing your background and interest and your résumé (translated into English) as a first step. Applicants should be prepared to share three professional references and a teaching demonstration. 

As part of the interview process, you can expect to meet with our Human Resources team and Assistant Head of School as well as the Hiring Manager, in most cases the Division Director.