PEIMS Coordinator

Job Title: PEIMS Coordinator  

Reports to:  Director of Data Quality

Dept./School: Central Office

Wage/Hour Status: Exempt

Pay Grade: Administrative Management 6

Date Revised: November 21, 2025                                                                         

 Primary Purpose:  The PEIMS Coordinator supports the district’s commitment to data accuracy, innovation, and automation by overseeing the collection, management, and submission of all student, staff, and financial data required by the Public Education Information Management System (PEIMS) and Texas Student Data System (TSDS). This role works closely with the Director of Computer Services and leads district-wide training, compliance monitoring, and data quality initiatives. The ideal candidate brings a strong background in data management and extensive knowledge of Texas education data standards. 

This position actively supports the mission and strategic priorities of La Joya ISD.

Education/Certification: Bachelor’s degree in information technology, business, education, or a related field (required)

                                       Master’s degree (preferred)

Experience: Minimum three years’ experience working with PEIMS/TSDS data, including verification, reporting, and staff training, five years’ preferred.

Special Knowledge & Skills

• Extensive knowledge of Texas PEIMS guidelines, TSDS requirements, TEA Data Standards, and the Student Attendance Accounting Handbook (SAAH)
• Ability to interpret and apply laws, rules, and regulations related to district data collection and reporting
• Understanding of data in JSON format
• Strong supervisory, training, and team-building skills
• Proficiency with Windows OS, MS Office Suite (Word, Excel, PowerPoint), and web-based data systems
• Experience managing large-scale projects, operations, and staff
• Ability to present complex or technical information clearly to diverse audiences
• Strong skills in data organization, interpretation, and analysis
• Working knowledge of MS Access and report-writing tools to extract and combine data
• Excellent verbal, written, and interpersonal communication skills
• Experience with enterprise systems and SIS platforms (Skyward SMS and LINQ ERP preferred)
• Demonstrated project management and functional leadership experience

Major Responsibilities & Duties

Data Submission & Compliance

1. Ensure complete, accurate PEIMS/TSDS submissions to TEA and ESC in required formats and timelines.
2. Lead and manage the PEIMS support team, including workflow, data quality, training, and records.
3. Establish and distribute district PEIMS calendars, deadlines, and timelines.
4. Attend regional PEIMS workshops and disseminate relevant updates to district staff.

Training & Staff Support

1. Plan, coordinate, and provide training for district and campus staff on PEIMS and related systems, including:
   • Sharing updated TEA and ESC guidance
   • Developing documentation and procedures
   • Supporting attendance accounting and program-specific data needs
   • Communicating efficiently with district and campus administrators, data clerks, and program staff

Data Collection & Quality Assurance

1. Coordinate district-wide data collection for funding, compliance, and reporting, including:
   • Attendance audits, meetings, and training
   • Collection, integration, and formatting of all PEIMS data elements
   • Collaboration with campuses, business office, and HR staff
2. Oversee verification processes:
   • Troubleshoot data system issues with district users and vendors
   • Conduct on-campus visits to support positive relationships and accuracy
   • Run and review edit reports; distribute findings for correction
   • Analyze data trends and maintain current PEIMS code knowledge

Data Submission & Reporting

1. Compile, maintain, and archive required PEIMS documentation and reports.
2. Support the completion of federal, state, and local reporting requests, including OCR, TEA, and DHHS.
3. Run edits, reports, and verification checks to ensure ongoing accuracy.
4. Distribute reports for review, analysis, and correction.
5. Collaborate with district leadership to improve systems for PEIMS/TSDS reporting.

Documentation & Systems Improvement

1. Update PEIMS and special program manuals annually (Discipline, Dropout Prevention, At-Risk, Bilingual, etc.).
2. Implement tools or processes to monitor the performance of district information systems.

General Responsibilities

1. Demonstrate LJISD Core Values: trustworthiness, respect, responsibility, fairness, caring, and citizenship.
2. Actively support the district’s mission and strategic plan.
3. Participate in professional development to stay current in the field.
4. Research district policy and best practices before taking action.
5. Contribute to team and departmental goals as an effective team member.
6. Demonstrate proficiency in required technology applications.
7. Participate in district drills and safety procedures.
8. Manage time effectively and meet assigned deadlines.
9. Maintain punctuality and reliability in daily work and meetings.
10. Provide high-quality customer service to all stakeholders.
11. Maintain positive, professional communication at all times.
12. Work collaboratively with colleagues and supervisors to meet department goals.
13. Perform additional duties as assigned.

Working Conditions

Mental Demands

• Effective communication
• Strong concentration and attention to detail
• Ability to remain composed under stress
• Capacity to work with frequent interruptions

Physical Demands

• Moderate standing, walking, bending, lifting up to 30 lbs.
• Unboxing and installing equipment
• Prolonged sitting and computer use
• Repetitive hand motions
• Occasional irregular or extended work hours

POSITION WORKING DAYS:            226 Days

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read and fully understand the duties and responsibilities this position is to provide to my campus/department.