Middle School Athletic Coordinator (Stipend)

Job Title: Middle School Athletic Coordinator (Stipend)            Wage/Hour Status: Stipend Position / Exempt

Reports to: Campus Principal / Ex. Director of Athletics            Dept./School: Campus Level – Middle School

Pay Grade: Stipend                                                               Initiated Date: February, 2026

WHO WE ARE

La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year legacy in the Rio Grande Valley. The district’s vision – Educational Excellence: The Right of Every Student – conveys our urgent focus on students.

Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community.

1. Customer Service
2. Trust & Transparency
3. High-Quality Instruction
4. Excellence in Leadership
5. Integrity & Accountability

We are focused on ensuring every student in La Joya ISD has access to a high-quality, best-fit school as we work to improve from a B-district to an A-rated district.

WHO WE ARE LOOKING FOR

We are seeking a motivated and organized educator-coach who is passionate about student athletics and leadership development. The Middle School Athletic Coordinator is a stipend position and is not tied to a specific teaching assignment or FTE. This individual will support and help oversee middle school athletic programs while continuing to serve as a coach.

You thrive in collaborative environments, demonstrate strong organizational and communication skills, and are committed to building a positive and competitive athletic culture that emphasizes sportsmanship, student growth, and compliance with district and UIL guidelines.

WHY LA JOYA ISD

You will be joining a district that is building on a legacy of achievement while rapidly improving and creating systems to reach new heights for student outcomes. You will receive intentional, targeted support in your leadership journey and have access to high-quality resources and professional development opportunities.  

QUALIFICATIONS

Education/Certification

• Valid Texas teaching certificate
• Valid coaching certification and required athletic clearances
• Physical Education Certification preferred
• CCP, CPR, AED and First Aid and Football Atavus Certification

Experience

• Minimum of five (5) years of successful coaching experience at the middle or high school level preferred.
• Demonstrated experience coordinating athletic programs, events, or team operations preferred.
• Proven experience providing leadership within a middle school athletic program, including oversight of teams, scheduling, or program operations, preferred.

Special Knowledge and Skills

• Comprehensive knowledge of UIL regulations, district athletic policies, and student safety procedures.
• Strong leadership, communication, and interpersonal skills with the ability to build positive relationships across stakeholder groups.
• Demonstrated ability to organize and manage schedules, athletic events, and transportation logistics effectively.
• Ability to collaborate productively with campus administrators, coaches, student-athletes, and parents.
• Excellent organizational and time-management skills with attention to detail.
• Ability to maintain professionalism, discretion, and confidentiality at all times.
• Experience with budgeting processes and ordering procedures preferred.
• Working knowledge of rules and regulations governing all middle school athletic sports.
• Ability to evaluate coaching performance in collaboration with the campus principal.

MAJOR RESPONSIBILITIES AND DUTIES

Program Coordination

• Assist in the oversight and coordination of middle school athletic programs and activities to ensure effective implementation and organization.
• Support the scheduling of games, practices, and facility usage in collaboration with the Athletic Director and campus administration.
• Coordinate transportation arrangements, officials, and event logistics to ensure smooth and compliant operations.   
• Monitor athletic equipment inventory and oversee the distribution and collection of uniforms and related materials.
• Ensure full compliance with district policies and UIL rules, regulations, and procedures.
• Promote and maintain vertical alignment between middle school and high school athletic programs to support program continuity and athlete development.

Leadership & Communication

• Serve as a liaison between campus coaches, administration, and the district athletic department to ensure clear communication and program alignment.
• Communicate schedules, program updates, and expectations effectively to coaches, student-athletes, and parents.
• Promote positive sportsmanship, integrity, and student leadership across all athletic programs.
• Support conflict resolution efforts and cultivate a respectful, accountable, and team-centered athletic culture.
• Demonstrate comprehensive knowledge of UIL athletic policies, rules, procedures, and required documentation, ensuring full program compliance.

Student Development & Safety

• Promote broad student participation and equitable access to athletic opportunities.
• Collaborate with campus staff to monitor and support student academic eligibility in accordance with UIL and district requirements.
• Ensure all safety protocols, emergency procedures, and risk management guidelines are strictly followed during practices, competitions, and events.
• Foster character development, teamwork, accountability, and discipline through structured athletic programming.
• Provide effective supervision, organization, and oversight of all middle school practices and athletic events.
• Maintain accurate and up-to-date student documentation, including attendance records, insurance verification, and required physical examination forms.

Professional Expectations

• Exhibit ethical conduct and professional behavior at all times.
• Attend and actively participate in athletic department meetings, assigned professional development, clinics, and conferences to support program growth and compliance.
• Maintain accurate records, rosters, and required documentation in accordance with district and UIL standards.
• Support and implement campus and district athletic initiatives and expectations.
• Coordinators are expected to be head coaches for two fall sports
• Complete and maintain official coaching rosters for all middle school sports. 
• Maintain a consistent on-site presence to supervise, lead, and support the middle school athletic program.
• Monitor and ensure compliance with UIL regulations by being present during scheduled practice times and adhering to the maximum eight (8) hours per week practice rule for all sports.
• Ensure student-athletes not currently in season participate in designated preseason and off-season programs.
• Coordinate and oversee team practices during school holidays and breaks, as scheduled.
• Fulfill assigned game-day duties and attend athletic events as directed by the High School Coordinator and Athletic Director.
• Support and supervise assigned summer strength and conditioning programs.
• Perform additional duties as assigned by campus or district administration.

SUPERVISORY RESPONSIBILITIES

• Provide coordination, support, and guidance to middle school coaching staff.
• Conduct evaluations of coaching performance in collaboration with the campus principal; evaluation authority is limited to coaching duties only.
• Facilitate and ensure completion of required campus-level training for all coaches in alignment with district and UIL expectations.
• Establish and maintain proactive, positive relationships with parents by communicating program expectations, schedules, UIL guidelines, and student progress in a timely and professional manner.
• Serve as the primary campus liaison between athletics and parents, addressing concerns promptly while modeling professionalism, transparency, and district values.
• Build trust with campus families and community stakeholders by promoting open communication, conflict resolution, and a student-centered approach to athletics.
• Conduct parent meetings at the beginning of each sport season to review safety protocols, eligibility requirements, UIL expectations, and La Joya ISD Athletic Department standards.
• Collaborate with high school coordinators, elementary programs, and campus administration to ensure vertical alignment and strengthen the district’s K-12 athletic pipeline.
• Maintain documented communication with parents and guardians and ensure all athletic concerns are addressed in alignment with district grievance procedures and UIL guidelines.
• Foster a culture of trust by resolving concerns at the campus level before escalation, maintaining professionalism at all times.
• Coordinate regularly with assigned high school head coaches and athletic coordinators to ensure vertical alignment of systems, terminology, skill development, and program expectations.
• Attend scheduled alignment meetings with high school coaching staffs to ensure consistency in philosophy, culture, and athlete development. 
• Serve as the essential leadership link between elementary, middle school, and high school athletic programs, ensuring alignment, communication, and continuity that supports the long-term development and success of La Joya ISD student-athletes.
• Middle School Coordinators are required to schedule and ensure a full 8 hours of practice per week in accordance with University Interscholastic League regulations, resulting in an expected total of 32 practice hours per month, while maintaining strict compliance with all UIL rules.
• Middle School Coordinators are expected to ensure all teams practice a minimum of 1.5 to 2 hours daily, unless a scheduled game or district-approved activity necessitates an adjusted practice schedule.
• Middle School Coordinators must ensure that each sport is conducted for a minimum of seven (7) weeks and no more than eight (8) weeks per season, in alignment with district athletic programming expectations.

WORKING CONDITIONS

Typical demands of a school and athletic environment include standing, walking, lifting athletic equipment (up to 25 pounds), bending, kneeling, and outdoor supervision.

Work Environment

Primarily campus-based with frequent evening and occasional weekend events. Exposure to outdoor weather conditions and athletic facilities. Occasional irregular hours may be required.

Mental Demands

Maintain emotional control under stress; ability to multitask, organize, and make timely decisions.

POSITION WORKING DAYS

187 Days   

COMPENSATION

Stipend amount based on the district compensation plan.