What are the responsibilities and job description for the Research Compliance Administrator position at La Jolla Institute for Allergy and Immunology?
Job Summary:
The Research Compliance Administrator provides administrative support to the Research Compliance Department, with a substantial focus on administrative support for the La Jolla Institute for Immunology (LJI) Institutional Review Board (IRB) and Stem Cell Research Oversight (SCRO) Committee. This position, under the supervision of the Research Compliance Manager, works with researchers, the IRB Chairperson, committee members, and other LJI offices to ensure the protection of the rights and welfare of participants in the human research activities conducted by LJI's faculty, scientists, and research staff. The Research Compliance Administrator also provides administrative support for LJI's conflict of interest, research security and research misconduct programs, at the direction of the Research Compliance Manager.
Essential Duties & Responsibilities:
- Acts as administrator for the LJI IRB and SCRO, including:
- Analyzes and reviews applications to the IRB to ensure completeness and
compliance with appropriate federal and state laws, institutional policies, and LJI IRB guidelines; - Assists in communications with researchers of IRB/SCRO requirements, federal and state regulations, state law, LJI policies, and the ethical principles that apply to human subject's research projects;
- Corresponds with Faculty and researchers, articulating required modifications to study documentation, including informed consent forms, in order to secure IRB approval, and requesting additional information as needed before approval can be considered;
- Prepares documents for deliberation at IRB meetings, facilitates IRB meetings,
prepares meeting minutes, and communicates IRB determinations and actions to Faculty and researchers; - Develops and participates in training and educational activities on human subjects research protections that are presented to researchers, administrators and IRB members;
- Conducts monitoring of IRB-approved human subjects research projects;
- Maintains active knowledge of evolving laws, regulations, policies, and ethical norms that are applicable to human subjects research activities through continuous professional development;
- Assists Research Compliance Manager with investigations regarding issues of
human subjects research noncompliance.
- Analyzes and reviews applications to the IRB to ensure completeness and
- Supports the Research Compliance Office in collection and review of conflict of interest disclosures.
- Supports the Research Compliance Office in administration of human subjects research, conflict of interest, research security, and other training courses, including maintaining training records.
- Prepares agendas, schedules meetings and prepares minutes for Conflict of Interest
Committee meetings. - Performs research, at the direction of the Research Compliance Manager, related to
conflicts of interest, research security and research misconduct regulations and best
practices. - Assists with maintaining records and documentation for various Research Compliance programs.
- Performs other administrative tasks as requested to support Research Compliance Manager.
Leveling Requirements:
This position requires a Bachelor's degree in scientific discipline or equivalent experience. Prior IRB administration or research administration experienced required. Excellent communication and organizational skills are essential. Proficient in Word, Excel, and PowerPoint required. Certified IRB Professional credential or eligibility to take the exam is preferred. Person must be able to work on their own initiative with limited supervision. Accurate grammar, spelling, and punctuation for English writing are a necessity. Hybrid (onsite remote) work opportunities may be available upon review of work performance.
LJI provides Equal Employment Opportunity (EEO) to all employees and applicants for employment, and prohibits discrimination and harassment of any type, regardless of race, color, religion, age, sex, national origin, marital status, disability status, genetics, medical conditions, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions, or pregnancy, or any other condition protected by state and local laws. This applies to all terms and conditions of employment, including recruitment, hiring, placing, training, promotion, compensation, benefits, transfers, educational assistance, terminations, layoffs, recalls, transfers, leaves of absences, and social and recreational programs.
La Jolla Institute is committed to compensation that is externally competitive and internally equitable. We validate this commitment by conducting regular market analyses to remain competitive with organizations of similar size in the nonprofit, independent research sector. Compensation decisions consider a variety of factors including experience, education, unique skill sets, organizational need, and internal equity.