Bilingual Office Assistant

Position Overview

We are seeking detail-oriented and reliable Bilingual Election Support Specialists (Spanish) to assist with critical election preparation and operational support activities. This position plays an important role in ensuring election materials are accurate, properly formatted, and processed in accordance with established procedures.

The role requires individuals who are highly organized, capable of working in a fast-paced environment, and comfortable performing both administrative and operational tasks related to election preparation.

This assignment will require mandatory overtime, including early mornings, late evenings, weekends, and holidays, especially as election deadlines approach.

Work Schedule

Due to the nature of election operations, employees must be flexible and available for extended work hours.

Mandatory overtime may include:

• Early morning shifts
• Late evening shifts
• Weekend work
• Holiday work

Candidates must be able to commit to the schedule requirements throughout the duration of the assignment.

Dress Code Requirements

Employees must maintain a professional, business-like appearance at all times.

Dress Code Guidelines Include:

• Business-like attire required
• Dress shoes required
• Visible tattoos on the head, face, or neck must be covered
• Nose piercings are permitted only if jewelry is a 2mm stud or smaller
• All other facial piercings are prohibited

Dress code policies are strictly enforced in accordance with county workplace standards.

Minimum Qualifications

Qualified candidates must meet the following requirements:

• Fluent in Spanish and English (speaking, reading, and writing)
• Ability to receive a score of 80% or higher on a language proficiency test
• Strong knowledge of proper grammar, spelling, vocabulary, and punctuation in both languages
• Ability to communicate clearly and professionally in verbal, written, and electronic formats
• Strong attention to detail
• Ability to follow directions and procedures accurately
• Capable of working independently with minimal supervision
• Strong organizational and multitasking skills
• Ability to work effectively in a fast-paced and deadline-driven environment

Technical Skills

• Basic to intermediate computer proficiency
• Working knowledge of Microsoft Office applications (Word, Excel, Outlook)
• Ability to learn and work with internal workflow or tracking systems
• Ability to enter and maintain accurate records and documentation

Physical Requirements

This position requires the ability to:

• Work for extended periods of time while seated or standing
• Perform repetitive tasks involving documents and computer work
• Lift up to 40 pounds when handling materials or equipment

Essential Duties and Responsibilities

Responsibilities include but are not limited to the following:

• Perform detailed proofreading of election materials including letter-by-letter comparison to ensure accuracy
• Review formatting, spelling, grammar, and punctuation in election-related documents
• Verify that election selection codes correspond to the correct ballot content
• Confirm that ballot bitmaps, short names, and layout elements display correctly
• Review and verify audio recordings associated with election materials
• Assist in performing ballot tabulation logic and accuracy testing to ensure ballot counting machines are functioning properly
• Support internal and public logic testing processes by:
• • Checking in test ballots
  • Marking and preparing ballots for testing
  • Running ballots through tabulation equipment
• Assist with gathering and documenting test results from tally servers
• Complete required documentation and reporting related to testing procedures
• Perform typesetting and formatting updates for election materials
• Update and maintain internal workflow databases and tracking systems
• Organize and maintain filing systems for departmental records and documentation
• Assist team members and supervisors with additional operational tasks as needed

Ideal Candidate

The ideal candidate will be:

• Highly detail-oriented
• Comfortable working under strict deadlines
• Able to maintain accuracy while handling repetitive tasks
• Flexible with work schedules during peak election periods
• Professional, dependable, and able to work collaboratively in a team environment