What are the responsibilities and job description for the BUSINESS OPERATIONS ADMINISTRATOR position at L2 Aviation Solutions, LLC?
L2 Aviation is a leading provider of avionics integration, engineering, and aerospace manufacturing solutions serving commercial and business aviation customers worldwide. Our success is built on precision, collaboration, and a commitment to continuous improvement across every function of our organization.
We are seeking a professional, detail-oriented Business Operations Administrator to support our growing team. This role plays a vital part in maintaining smooth office operations while helping improve administrative processes that support company-wide efficiency.
WHY WORK WITH US:
- L2 Aviation is a leading provider of worldwide aviation services that include aircraft engineering, aircraft modifications, aircraft parts sales and brokerage, aircraft wiring harness manufacturing, avionics product manufacturing and avionics design and integration represented by a world class team utilizing the latest in state-of-the-art technologies with the support of a highly skilled and experienced workforce.
WHY YOU’LL LOVE WORKING HERE:
- At L2 Aviation, the Business Operations Administrator plays a key role in keeping our organization running smoothly. You’ll work in a collaborative environment where your organization, professionalism, and proactive support help teams succeed and contribute to a welcoming, efficient workplace. Here’s what sets us apart:
- Central Role: Be the hub of operations for the IND facility, supporting teams across the organization.
- Variety & Impact: No two days are the same—your work directly supports business operations, employees, and leadership.
- Collaborative Culture: Work closely with cross-functional teams in a fast-paced, professional environment.
- Growth Opportunities: Expand your skills in operations, HR coordination, and business administration.
- Aviation Industry Exposure: Be part of a company driving innovation in aerospace manufacturing and avionics solutions.
WHAT YOU WILL DO:
- The Business Operations Administrator serves as the central coordination point for all administrative operations at the IND facility. This role ensures seamless day-to-day business functions including office management, HR coordination, facility support, purchasing, and administrative services. You will:
- Serve as the primary administrative contact for the IND facility.
- Manage reception activities including answering phones, greeting visitors, and coordinating guest access.
- Maintain a professional and welcoming environment for employees, customers, and vendors.
- Oversee office supplies, administrative equipment, and general workplace resources.
- Coordinate onboarding logistics, new hire documentation, and orientation scheduling in partnership with corporate HR.
- Support employee records administration and HR-related documentation.
- Assist with recruiting logistics including interview scheduling, candidate coordination, and hiring support.
- Coordinate facility maintenance, vendor services, and building-related requests.
- Ensure readiness of conference rooms, meeting spaces, and employee work areas.
- Support shipping/receiving paperwork and administrative purchasing activities.
- Track office expenses and assist with purchase orders, invoices, and vendor communications.
- Assist leadership with scheduling, travel coordination, and meeting preparation.
- Maintain organized administrative records and support document control processes.
- Support company events, training sessions, and employee engagement activities.
- Maintain communication boards, postings, and internal notices.
- Provide administrative support to production, engineering, and leadership teams.
- Assist with safety and compliance documentation including visitor logs and training records.
- Support internal projects, cross-site initiatives, and operational improvements as directed.
- Perform additional duties as assigned.
WHAT YOU BRING:
- You’ll thrive in this role if you bring:
- 5 years of experience in office management, administrative coordination, or business operations support.
- Strong organizational and multitasking abilities with the capacity to manage competing priorities.
- Excellent communication skills with the ability to interact professionally with employees, leadership, customers, and vendors.
- Experience supporting HR-related administrative functions including onboarding and employee documentation.
- Proficiency in Microsoft Office (Outlook, Excel, Word, Teams).
- High level of discretion and ability to handle confidential information.
- Strong attention to detail and commitment to organized systems and processes.
- Ability to work independently while supporting a collaborative team environment.
- Experience in aerospace, manufacturing, or technical environments preferred.
- Experience supporting multi-site or growing organizations preferred.
**DO NOT APPLY IF YOU DO NOT MEET THE REQUIREMENTS ABOVE**
Due to the heavy volume of replies we receive; we respectfully cannot accept resumes which are received by fax nor individual inquiries by phone.
This position is not open to agencies or recruiting firms.
L2 Aviation is an equal opportunity employer and promotes a drug-free environment. A COMPLETE BACKGROUND CHECK IS REQUIRED FOR CONSIDERATION OF THIS POSITION.