What are the responsibilities and job description for the Office Manager position at L 5 Concrete & Construction LLC?
Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our office environment. This vital role ensures smooth administrative functions, maintains efficient communication channels, and supports a productive workplace. The ideal candidate will bring strong office management skills, technical proficiency, and a proactive attitude to keep our office running seamlessly. This paid position offers an exciting opportunity to lead administrative processes, enhance organizational efficiency, and contribute to a positive work atmosphere.
Responsibilities
- Manage daily office operations, including overseeing clerical tasks, filing systems, and supply inventory.
- Serve as the front desk receptionist, greeting visitors and handling multi-line phone systems with professionalism and courtesy.
- Coordinate scheduling, appointments, and calendar management for staff and executives.
- Maintain accurate data entry records using spreadsheets and productivity software such as Microsoft Office applications.
- Handle correspondence, emails, and client communication with clarity and professionalism.
- Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping.
- Ensure office technology functions efficiently by troubleshooting basic computer issues and maintaining technical proficiency in office equipment.
Qualifications
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in Microsoft Office suite (Google, Word, Excel, Outlook) and familiarity with spreadsheets for data organization.
- Experience using QuickBooks or similar accounting software is highly desirable.
- Excellent phone etiquette and customer service skills to support client interactions and front desk responsibilities.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Strong typing skills along with proofreading capabilities to ensure accurate documentation.
- Demonstrated ability to multitask efficiently in a fast-paced environment while managing time effectively.
- Previous experience with clerical tasks such as filing, data entry, and document processing is essential.
- AIA billing format and proceedures
Join us as an Office Manager to lead our administrative team with energy and expertise! Your organizational talent will be instrumental in creating a welcoming environment while ensuring operational excellence. We value proactive professionals who thrive on efficiency, communication, and delivering exceptional support across all office functions!
Pay: $25.00 - $31.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $25 - $31