What are the responsibilities and job description for the Administrator, Human Resources position at Kymera International?
Job Type
Full-time
Description
Summary of Position
Accountable to provide comprehensive, professional human resources and administrative support to all personnel at Reading Alloys and Telex Metals.
Duties And Responsibilities
Full-time
Description
Summary of Position
Accountable to provide comprehensive, professional human resources and administrative support to all personnel at Reading Alloys and Telex Metals.
Duties And Responsibilities
- Operate with integrity at all times. All work and interview notes should be readily visible to the site HR Manager either within HRIS software or network folders with shared access.
- Ensure sufficient staffing for all shifts and departments in Production.
- Develop a sustainable applicant pipeline through community involvement, promoting our Employee Referral Program, job fairs, and other creative avenues for sourcing talent.
- Review applicants for role suitability.
- Contact qualified applicants via email, phone call, text message, etc. to drive recruiting process.
- Phone screen applicants to determine fit for position.
- Arrange onsite interviews for selected applicants.
- Follow up with supervisors and candidates post-interview to determine next steps.
- Extend verbal and written offers to candidates.
- Coordinate all pre-hire steps including background checks, physical exams, drug screens, onboarding tasks, etc.
- Build rapport with candidates as the primary point of contact from application through orientation.
- Maintain contact with candidates through the pre-hire process to demonstrate a culture of care.
- Own new hire orientation experience by coordinating all logistics, providing clear instructions, getting lunch, and being available to assist throughout the day.
- Teach new hires how to use the time clock, where to park, how to find their supervisor before the shift starts, etc.
- Introduce them to coworkers and help them connect with others both formally and informally.
- Help employees navigate HRIS software(s) and find company resources.
- Commit to timely responses to employee inquiries and be present/ available to employees on all shifts at predictable intervals to provide comprehensive support to Reading Alloys staff.
- Escalate all employee relations matters, requests for work accommodation or leave of absence, and other sensitive concerns to HR Manager for review.
- Support HR Manager with administrative tasks such as maintaining personnel files, reports, compliance audits, generating/ posting announcements, etc.
- Occasional purchasing duties to secure gifts and office supplies.
- Support Safety, Quality, and Accounting departments by arranging for proper PPE including uniforms/ boots, facilitating safety trainings, data entry, and providing employee/ payroll reports as needed.
- Create engaging digital content for monitors throughout both PA sites via Screen Cloud.
- Foster timely reviews, promotions, and pay increases by providing reminders to shift and department supervisors as needed.
- Complete Onboarding and Termination Checklists for all new hires and separations.
- Maintain physical personnel files as well as digital profiles in HRIS system(s).
- Collaborate with Kymera International Shared Services as an important resource for benefit administration, policy updates, company-wide initiatives, etc.
- Lead and participate in a variety of employee relations activities to ensure the sites maintain a positive work environment.
- Draft disciplinary notices and separation letters for HR Manager to review and sign.
- Initiate support for other managers when there is a lull in these duties or an urgent need arises.
- Plan occasional visits to Telex Metals to connect with their staff.
- Maintain a self-improvement program through participation in professional associations, attendance at seminars and the completion of course work and readings to continue personal and professional HR development.
- Minimum of two (2) years previous experience in an administrative support role including organized record keeping, handling sensitive/ confidential information, and an emphasis on customer service.
- Must have foundational knowledge of federal, state, and local labor laws and demonstrate compliance with these standards.
- Superior interpersonal skills along with strong verbal and written communication style and a proven ability to work productively with individuals at all levels of an organization is critical for success.
- Proficiency with PC office applications such as Excel, Word, and Power Point is required.
- Bachelors in Human Resources Management, Business Administration, or similar field strongly preferred.
- Familiarity with HRIS systems such as Paylocity or Dayforce preferred.
- Experience in sales, marketing, coaching, or recruiting is a plus.