What are the responsibilities and job description for the Information Specialist position at kymberconsultinggroup?
Information Specialist
Location: Arlington, VA
Work Arrangement: Onsite
Type: Full-Time
Clearance: Secret
Travel: None
Status: Contingent Upon Award
Company Overview:
Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We're trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.
Job Summary:
We are seeking a highly motivated and effective Information Specialist responsible for facilities and audiovisual management for U.S. Trade and Development Agency’s (USTDA) conference rooms, training rooms, and Business Center. This position supports agency information management systems, coordinates conference room scheduling and setup, and provides technical support for audiovisual equipment during high-level delegation events and agency meetings.
Responsibilities and Duties:
- Handle reservations and coordinate USTDA's Business Center and conference rooms
- Maintain events calendar for Business Center and all agency conference rooms
- Perform physical room setup including furniture, refreshment stations, and AV/teleconferencing equipment
- Ensure conference room equipment operability and troubleshoot minor connection issues
- Provide on-site technical support for AV equipment (microphones, monitors, connectivity, presentations)
- Create and edit audio-visual content such as presentations and videos
- Coordinate with audiovisual subcontractor for repair visits as needed
- Conduct twice-weekly walk-throughs of conference spaces and training center to check system functionality
- Input and update electronic data in USTDA's Information Management Systems (SharePoint, TDAMIS)
- Organize and verify fiscal, program, project management, contract/grant data prior to system input
- Obtain data and run reports from Information Management System as requested
- Experience in creating and implementing organizational or administrative management policies and procedures
- Evaluate program effectiveness and recommend improvements
- Provide training and technical assistance to staff
- Support the information and records management
- Use of a variety of IT programs, databases, and computerized systems
- Leverage excellent written and verbal communication skills to effectively communicate with the visitors and USTDA leadership
- Deliver innovative and quality customer service
- Provide administrative services like office management, building and facilities management, human resources, and/or security
- Manage multiple tasks, prioritize work, and meet deadlines
- Identify and resolve complex problems
Qualifications and Skills:
- Minimum education: Bachelor’s degree required in business or information management and/or related certifications
- Minimum experience: 5 years of administrative experience
- Experience creating and implementing organizational or administrative management policies and procedures
- Experience providing training and technical assistance to staff
- Experience in information and records management
Benefits and Perks:
- Medical, Vision, and Dental Plans
- Paid Holiday and Personal Time Off
- 401K plan
- Short-term disability, Long-term, and Life Insurance
- Education and Training Assistance Program
- Incentive Plans and Referral Bonuses
- Employee Assistance Programs
Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law