What are the responsibilities and job description for the Executive Engagement Facilitator position at KYM ADVISORS INC?
KYM Advisors is seeking an experienced, detail-oriented professional to coordinate and manage executive engagement activities in support of a cabinet-level and senior executive leader government customers. The Executive Engagement Facilitator operates within a high-visibility executive secretariat environment, overseeing the full lifecycle of senior-level engagements and events, from invitation through execution.
Reporting to program leadership, the Facilitator manages the intake, tracking, coordination, facilitation, and execution of executive engagements, meetings, and travel. This includes ensuring timely preparation of briefing materials, managing communication among internal and external stakeholders, and maintaining accuracy and accountability across all engagement activities.
This role requires exceptional organizational skills, discretion, and the ability to perform effectively in a fast-paced, high-tempo environment supporting senior government officials. The ideal candidate brings experience supporting cabinet-level or senior executive leaders, familiarity with interagency coordination, and a demonstrated commitment to professionalism and precision in all aspects of delivery.
Key Responsibilities
- Review and assess incoming invitations for executivelevel external engagements, preparing weekly engagement packages for leadership review and decision.
- Coordinate with customer stakeholders to gather context and requirements necessary for the successful coordination, facilitation, and execution of each engagement.
- Support executive secretariat staff in developing comprehensive briefing materials and engagement books for proposed and approved travel and events.
- Partner with protocol staff to ensure seamless dayof execution for visits, including coordination with security personnel and other support elements.
- Assist government and subject matter experts in planning, preparing, and executing executive foreign travel.
- Collaborate with the executive secretariat government lead to develop and refine event concepts into polished, wellexecuted engagements appropriate for cabinetlevel principals.
- Deliver all work products and event support with accuracy and professionalism, free of planning or logistical errors.
- Perform additional administrative or protocolrelated duties as directed by government staff.
Basic Qualifications
- Active TS/SCI with Polygraph security clearance. Please note, US Government TS/SCI with polygraph requires U.S. Citzienship
- BS 18 years, Master’s 10 or 24 with no degree
- Bachelor’s degree in National Security, Foreign Affairs, Public Administration, or a related field.
- 10 years of experience providing direct support to executivelevel leadership.
- Indepth knowledge of the U.S. Intelligence Community and federal government operations.
- Exceptional writing, grammar, and proofreading skills with strong attention to detail.
- Excellent time management and organizational skills with ability to balance multiple highpriority tasks.
- Strong interpersonal skills and the ability to perform confidently and professionally with grace under pressure with minimal supervision.
- Demonstrated experience developing briefing or trip books for senior executives or cabinetlevel officials.
- Familiarity with cable writing, classified databases, and executive communication.
- Experience using customer databases to monitor field traffic and communicate with field offices.
- Familiarity with Agency communication and travel coordination systems.
- Proven ability to identify and protect sensitive information while engaging with diverse stakeholders.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Willingness to undergo additional vetting and sign a nondisclosure agreement.
Preferred Qualifications
- Experience supporting senior executive or senior civilian service personnel (e.g., SNIS, DISES, SES).
- Experience working in a senior executive or senior civilian service position (e.g., SNIS, DISES, SES).
- Experience working in an executive secretariat or protocol environment.