Aftermarket Accounting Supervisor

Purpose of Position/Summary:

The OEM Accountant is responsible for various aspects of the OEM business from an accounting standpoint including but not limited to: bank reconciliations, payables, intercompany receivables/payables, reconciliations, freight accruals, monthly and quarterly reporting, monthly reconciliations and other areas as needed. The OEM Accountant is a function of the Accounting Department and reports to the OEM Accounting Manager. The goal of the OEM Accountant is to have a solid understanding of many different aspects of the OEM business, assist the other associates as requested, and assist in putting together timely and accurate financial information.

Essential Duties/Responsibilities:

• Prepare the monthly bank reconciliation and understand reconciling items;
• Assist with the fixed asset process including: (1) collecting information on whether fixed assets should be capitalized on a monthly basis (2) entering data into the fixed asset system (3) assisting with the annual fixed asset annual count (4) discussing whether fixed assets are in service with other departments (5) allocating fixed assets to correct departments (6) booking depreciation journal entries;
• Prepare reconciliations and analysis for month end and quarter end closing including: freight accrual, PPV, received not invoiced, analysis of expense accounts to determine capital vs. expense, etc.;
• Effectively communicate with Sales, Cost Planning, Purchasing, PC, HR and other departments as necessary to answer questions and/or find answers;
• Assist accounts receivable with any manual invoices as needed;
• Understand the accounts payable function including how to match and enter invoices and assist the AP team in times of high volume;
• Follow established procedures for preparing reconciliations, processing invoices, etc.;
• Help automate processes in the Accounting Department through the use of Biznet, QAD and other future software programs;
• Assist in preparation of data for external audit;
• Participate in semi-annual physical inventory counts two weekends per calendar year;
• Prepare journal entries;
• Adhere to GAAP and IFRS;
• Adhere to KAC internal controls and J-SOX;
• Other duties assigned by immediate Supervisor or Manager on an as needed basis.

The Accounting Supervisor is responsible for supervising/managing the accounting function and staff accountants for the and AM business’ which include General Accountants, Accounts Payable Specialists, and Accounts Receivable Specialists.  This also includes essential duties and responsibilities as detailed in the section below.  The Accounting Supervisor is a function of the Accounting Department and reports to the EVP.  The Accounting Supervisor is an essential role in managing the company’s financial position, as well as related accounting functions and duties necessary for the Accounting department to function as a whole.

Essential Duties/Responsibilities:

• Assist with month end close procedures, including reviewing journal entries created by other accountants, reconciliations and occasionally posting of journal entries.
• Frequent communication with EVP/Controller and frequent analysis provided to EVP;
• Review monthly financial statements vs. prior month, prior year, forecast and plan prior to the Controller/EVP review;
• Assist in putting together the quarterly reporting packages due to Japan on the 7^th business day following month end;
• Work closely with OEM Accounting to complete financial statements and reconciliations;
• Responsible for ensuring that all financial statements, entries and reconciliations are complete by the 7^th business day following month end;
• Actively manage the team of other accountants including establishing/monitoring goals, continually teaching/training, discussing best practices and how to become more efficient and effective;
• Understand the ERP systems and be able to run reports or assist others with issues on reports;
• Communicate frequently with other departments and provide timely responses to requests;
• Actively participate in monthly meetings with management/executives to discuss the results of the month;
• Act as the main point of contact for our external auditors when it comes to detailed questions or requests;
• Assist with tax related transactions as needed (federal, state, local);
• Assist in budget preparation for certain line item expenses as directed by EVP;
• Discuss frequently with operations team regarding inventory including obsolete and slow moving inventory to determine appropriate level of reserves;
• Prepare financial analysis and trend reports as needed including detailed monthly tracking of certain expense items, trend reporting, and departmental expenditure analysis;
• Understand banking entries; as requested, download all banking activities;
• Assist in preparation of data for financial reporting package and external audit;
• Participate in annual physical inventory counts as needed, including weekends;
• Adhere to GAAP and IFRS;
• Adhere to KAC internal controls and J-SOX;
• Other duties assigned by  EVP on an as needed basis.

Job Requirements:

Bachelor of Science degree in Accounting is required from an accredited institution.  Active CPA license is preferred.  Five years of full-cycle Accounting experience.  Curiosity, good organizational, problem-solving, decision-making, negotiation, conflict management, and learning skills required.  Must be proactive and eager to take on new challenges as a team player.  Advanced Microsoft skillset required.  Attention to detail and accuracy required.  Must have the ability to communicate across all departments both internal and external. 

General knowledge of internal controls (i.e. Sarbanes Oxley), to prevent the risk of material misstatements due to errors and omissions and the misappropriation of assets is a plus. 

Supervisory Responsibilities/Direct Reports:

The Accounting Supervisor will have direct reports including, but not limited to:  Accounts Payable Specialist, Accounts Receivable Specialist, and general Accountants.

Difficulty of Work:

The Accounting Supervisor is expected to exert independence and judgment in his/her day to day activities and expected to identify and report issues that may arise which have an effect on KAC’s ability to report timely and accurate financial reports/information.

The Accounting Supervisor will be required to oversee/manage company assets and liabilities and is responsible for understanding all aspects of the business.  The Accounting Supervisor will be expected to identify and report misappropriations or misallocations to management immediately.

The Accounting Supervisor must be able to effectively communicate with other departments, as well as communicate with customers and vendors, and exert a high level of customer service.  It is essential to overcome any potential barriers to communication and continue to pursue complete resolution.

The Accounting Supervisor may be challenged by issues with the company’s enterprise resource planning (ERP) software and will need to be proactive and independent in finding solutions.  In addition, the Accounting Supervisor will be expected to proactively pursue efficiencies, improve transparency, and timely report in all functions of the job.

Responsibility:

The Accounting Supervisor is responsible for the duties described under Essential Duties/Responsibilities and throughout this job description.

Functions of the position overseen and performed by the Accounting Supervisor are subject to review and testing by the Controller and Internal Audit.  Testing and review will include tests of accuracy and assessment of the Accounting Supervisor’s adherence to internal controls (J-SOX compliance), GAAP, and IFRS.

The Accounting Supervisor is expected to possess the knowledge and experience necessary to successfully perform the functions expected of the role.  Although performance is scheduled to be assessed and reviewed annually, additional assessments will be performed if deemed necessary.

Physical Effort:

The position requires extensive work on computers, which requires the ability to sit for long periods of time, with or without reasonable accommodations. 

Working Conditions:

Working conditions are normal for an office and / or production environment.  Special attention to work environment and areas surrounding the equipment is critical.  Normal PPE is required such as safety shoes, safety glasses, and hearing protection.  Work may require occasional weekend and / or evening work.