Office Manager

The office manager position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. The Office Manager is responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.

Supervises and coordinates overall administrative activities the regional office.

Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.

Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.

Supervises the maintenance of office equipment, including copier, fax machine, etc.

Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)

Handles the company’s weekly communication to distribute to all employees (KWIX).

Participates as needed in special department projects.

Competencies;

Initiative.

Leadership.

Time Management.

Decision Making.

Communication Proficiency.

Organization Skills

; This position manages all employees of the department and is responsible for the performance management and hiring of the employees within that department

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:30p.m.

Some travel may be required.

Prior experience in a related position

At least two years of previous experience in office management.

At least two years of switchboard experience.

Working knowledge of mail processes such as postage machine, FedEx and UPS.

Experience in a fast-paced environment.

Must be fully bi-lingual; English and Spanish.  Must be able to read and write in Spanish and English

Bachelor Degree preferred

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The above statements are intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties or skills necessary for this position. Specific responsibilities, duties and/or skills may change at any time. Receipt of the position description does not imply or create a promise of employment, nor an employment contract of any kind. I hereby acknowledge that I have read and understand this document