Executive Office Administrator for Virginia Division

Company Description KW Capital Properties is a real estate brokerage operating in the Northern Virginia, VA area and the broader Washington, DC region. The company focuses on providing comprehensive support to real estate professionals, including training, marketing, and operational resources. Team members work in a collaborative, performance-driven environment that values professionalism, integrity, and client service. Joining KW Capital Properties offers exposure to a dynamic real estate market and opportunities for growth in administrative and leadership support roles. The organization is committed to fostering an inclusive workplace where individuals can develop their skills and contribute to the success of the market center.

Role Description The Executive Office Administrator for the Virginia Division is a full-time, on-site role based in Northern Virginia, VA, responsible for the daily administrative and operational activities of the market center. This role oversees office processes such as maintaining agent records, coordinating transaction documentation, and ensuring compliance with company policies and industry standards. The administrator manages financial and operational reporting, supports onboarding and offboarding of agents, and assists with scheduling meetings, trainings, and office events. Day-to-day tasks include preparing documents, managing office supplies, responding to inquiries, and serving as a central point of contact for agents and leadership. The Executive Office Administrator works closely with leadership to maintain an organized, efficient, and professional office environment.

Competitive Salary Benefits Performance Incentives

Qualifications

• Strong office administration and organizational skills, including experience managing records, documentation, and scheduling.
• Competence with basic financial and data entry tasks, such as tracking transactions, preparing reports, and using spreadsheets or office software.
• Effective written and verbal communication skills, with the ability to interact professionally with agents, clients, and leadership.
• Proficiency in standard office technologies and tools (e.g., Microsoft Office, Google Workspace, CRM or brokerage platforms).
• Demonstrated ability to multitask, prioritize, and meet deadlines in a fast-paced, team-oriented environment.
• Attention to detail and a high level of accuracy in handling confidential and time-sensitive information.
• Customer service mindset, with a focus on supporting agents and contributing to a positive office culture.
• Previous experience in real estate, office management, or professional services administration is preferred but not required.
• High school diploma or equivalent required; associate’s or bachelor’s degree in business, administration, or a related field is a plus.