Office Administrator & Executive Assistant

Office Administrator & Executive Assistant

A premier global investment firm is opening a brand-new office location in Reston, VA, and seeking a proactive, highly organized Office Administrator & Executive Assistant to serve as the operational hub of the new space. This is a unique dual-function opportunity for someone who thrives on building culture from the ground up while delivering high-touch administrative support to senior leadership (including a Partner and Senior Vice President). You will oversee daily operations for an agile, fast-growing team of 12 employees while creating an exceptional experience for team members, investors, and visiting executive partners.

Location: Reston, Virginia (Greater Washington, D.C. Area)

Schedule: Onsite 5 days/week (9:00 AM – 5:00 PM)

Compensation: $65,000 – $85,000 base (Overtime Eligible) Discretionary Annual Performance Bonus

• Comprehensive Healthcare: 75% company-paid health benefit premiums.
• Retirement: 401(k) with an immediate 4% company match.
• Generous PTO: Starts at 15 vacation days sick leave.
• Perks: Cell phone reimbursement up to $5,000 annual corporate charitable gift matching.

What You’ll Do

Executive Support:

• Manage complex calendars, travel logistics (domestic & international), expense reconciliation, and executive meeting preparation.
• Assist senior executives with correspondence, board/investment materials, and priority tracking.

Office Operations & Experience:

• Oversee day-to-day operations for the new Reston facility—managing vendor relationships, IT/human capital coordination, supplies, and conference room readiness.
• Lead employee onboarding, plan office celebrations/events, welcome executive guests, and foster a warm, professional office culture.

Special Projects:

• Play a central administrative role in office expansion, space planning, vendor setups, and cross-office communication.

What We’re Looking For

• Experience: 3 years of experience in an Office Coordinator/Admin Assistant, or EA role (preferably within financial services, legal, or professional services).
• Education: Bachelor’s degree preferred, or equivalent professional experience.
• Core Strengths: Exceptional communication skills, high discretion with confidential materials, proactive problem-solving, and the poise to navigate diverse, high-level personalities with ease.

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references.