Legal Administrative Assistant

Job Summary

Kutak Rock seeks a Legal Administrative Assistant in its Spokane office. This position provides legal administrative support to attorneys in multiple practice areas. This role is ideal for an experienced legal support professional who enjoys working in a collaborative and collegial environment.

This full-time position is in-office with working hours Monday-Friday from 8:30 AM to 5:00 PM, with some flexibility specific to the department and related workloads.

Responsibilities

• Maintain strict confidentiality and discretion of firm and client matters
• Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions
• Maintain timekeepers’ calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information
• File pleadings and other documents with various state and federal courts and municipal agencies, including online filing systems
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timelines
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters (when appropriate) through telephone and e-mail
• Keep records and enter lawyers’ time and expenses for submission to Accounting Department through Intapp software
• Assist with financial reports for attorneys, reconciling expenses
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• Perform general office duties, such as preparing scans, copies, building hearing binders and work binders, printing e-mails and documents
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned
  
  

QUALIFICATIONS: Skills and Abilities

• Ability to maintain confidentiality of firm and client matters
• High level of Word processing skill with strict attention to detail
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and proofreading skills
• Strong ability to utilize and learn local court rules and procedures
• Excellent organization skills
• Strong ability to prioritize assigned tasks
• Ability to work as a team player and cover for others in work area
• Ability to work well under the pressures of deadlines and complete projects in a timely manner
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Advanced knowledge of PDF, Kofax, Excel, and PowerPoint
• Excellent critical thinking abilities
  
  

QUALIFICATIONS: Education and Experience

• High school diploma or equivalent required; college degree given preference
• 2 years of experience in administrative support required
• Experience with real estate related matters, to include working with title officers to obtain copies of recorded instruments preferred
• E-recording experience preferred, but not required
• Experience working within a law firm or supporting multiple legal practices preferred
  
  

Position Information

Status: Non-Exempt

Salary Range: $60,000-$75,000 per year, commensurate with experience

Work Arrangement: In Office

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 40 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About The Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.