What are the responsibilities and job description for the Legal Assistant - Public Records position at City of Moscow?
This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2588373
LEGAL ASSISTANT FOR PUBLIC RECORDS
Revised: 7/27/2026
POSITION DETAILS
Position Title: Legal Assistant \| Public Records
FLSA Classification: Non-Exempt
Position Term
Limited 12-Month Fixed-Term Position. Potential position
continuation dependent upon available funding
Salary Grade: 8
Reports To: City Attorney
Cell Phone Stipend: ? Eligible ? Ineligible
Supervisory Functions
Under the direction of the City Attorney, perform a variety of
secretarial and administrative
duties to support office operations and activities related to the
processing of public record
requests, providing secondary assistance to the Legal Prosecution
Services division, and limited
reception and office support duties supporting the Legal and
Administrative offices of the City
as described below.
DISTINGUISHING CHARACTERISTICS
Under direction from the City Attorney, public records duties include
review and content
management of public record requests and public records gathered
pursuant to public record
requests, which includes public safety records and digital media,
body-worn and in-car camera
footage, and other responsive city records; evaluating exemptions;
making appropriate
redactions; maintaining appropriate exemption logs to substantiate
compliance with public
records request requirements; create invoices; and communicate with
requesters. The position
manages and complies with legal requirements for handling complex,
confidential, and
sensitive information with tact and discretion.
Provides general administrative support as required, data entry,
accounting, reporting,
research, and special projects as assigned and time allows. Performs a
variety of secretarial and
administrative duties to support office operations and activities,
including specifically delegated
legal work as well as performing legal research, assembling
documentation and providing
support for the prosecution services division which includes processing
discovery, drafting
pleadings, assisting with restitution claims, and communication with
victims and witnesses.
LEGAL ASSISTANT FOR PUBLIC RECORDS
Revised: 7/27/2026
Provide general office reception services to Legal and Administrative
guests and visitors and
direct the public to the appropriate department or individuals. Process
and deliver outgoing
mail to the Post Office and receive, screen, and distribute Legal and
Administration department
mail; other administrative support duties as assigned.
Essential Functions
Reasonable accommodations may be made to enable individuals with
disabilities to perform
These Essential Functions. The Essential Functions Of The Incumbent
include, but are not limited
to the following:
Public Records Request Processing
1\. Using a City designated public record processing software, conduct
preliminary review
and delegation of public record requests received by the City as
directed.
2\. Complete preliminary review and redaction of all public records
gathered in response to
public record requests, including public safety records and digital
media, in accordance
with Idaho Law and Department policies for City Attorney review.
3\. Monitor status and response dates for all public record requests to
maintain compliance
with Idaho Law and Department policies.
4\. Maintain appropriate exemption logs to substantiate compliance with
public records
request requirements.
5\. Communicate with requesters, create invoices, and release records in
accordance with
Idaho Law and Department policies.
6\. Maintain security and confident iality of all sensitive and
confidential records in
accordance with Idaho Law and Department policies.
Support of Legal Prosecution Services
1\. Reviews case records and assembles necessary information for legal
proceedings.
2\. Reviews, organizes, and indexes pleadings, discovery requests, and
responses for
attorney review and approval.
3\. Assists with the preparation, filing, and service of pleadings.
4\. Coordinates the collection, review, and production of documents for
discovery requests.
5\. Reviews and redacts written materials, as well as video and/or audio
files using
electronic hardware and software, to help respond to disclosure
requirements or
prepare for trial.
6\. Reviews forms, data, and other information and documents to ensure
accuracy and
conformance with estab
please see: https://idahoworks.gov/jobs/2588373
LEGAL ASSISTANT FOR PUBLIC RECORDS
Revised: 7/27/2026
POSITION DETAILS
Position Title: Legal Assistant \| Public Records
FLSA Classification: Non-Exempt
Position Term
Limited 12-Month Fixed-Term Position. Potential position
continuation dependent upon available funding
Salary Grade: 8
Reports To: City Attorney
Cell Phone Stipend: ? Eligible ? Ineligible
Supervisory Functions
- Full-Time Employees ? Seasonal Employees
- Part-Time Employees ? Volunteers
- Temporary Employees ? No Supervisory Functions
Under the direction of the City Attorney, perform a variety of
secretarial and administrative
duties to support office operations and activities related to the
processing of public record
requests, providing secondary assistance to the Legal Prosecution
Services division, and limited
reception and office support duties supporting the Legal and
Administrative offices of the City
as described below.
DISTINGUISHING CHARACTERISTICS
Under direction from the City Attorney, public records duties include
review and content
management of public record requests and public records gathered
pursuant to public record
requests, which includes public safety records and digital media,
body-worn and in-car camera
footage, and other responsive city records; evaluating exemptions;
making appropriate
redactions; maintaining appropriate exemption logs to substantiate
compliance with public
records request requirements; create invoices; and communicate with
requesters. The position
manages and complies with legal requirements for handling complex,
confidential, and
sensitive information with tact and discretion.
Provides general administrative support as required, data entry,
accounting, reporting,
research, and special projects as assigned and time allows. Performs a
variety of secretarial and
administrative duties to support office operations and activities,
including specifically delegated
legal work as well as performing legal research, assembling
documentation and providing
support for the prosecution services division which includes processing
discovery, drafting
pleadings, assisting with restitution claims, and communication with
victims and witnesses.
LEGAL ASSISTANT FOR PUBLIC RECORDS
Revised: 7/27/2026
Provide general office reception services to Legal and Administrative
guests and visitors and
direct the public to the appropriate department or individuals. Process
and deliver outgoing
mail to the Post Office and receive, screen, and distribute Legal and
Administration department
mail; other administrative support duties as assigned.
Essential Functions
Reasonable accommodations may be made to enable individuals with
disabilities to perform
These Essential Functions. The Essential Functions Of The Incumbent
include, but are not limited
to the following:
Public Records Request Processing
1\. Using a City designated public record processing software, conduct
preliminary review
and delegation of public record requests received by the City as
directed.
2\. Complete preliminary review and redaction of all public records
gathered in response to
public record requests, including public safety records and digital
media, in accordance
with Idaho Law and Department policies for City Attorney review.
3\. Monitor status and response dates for all public record requests to
maintain compliance
with Idaho Law and Department policies.
4\. Maintain appropriate exemption logs to substantiate compliance with
public records
request requirements.
5\. Communicate with requesters, create invoices, and release records in
accordance with
Idaho Law and Department policies.
6\. Maintain security and confident iality of all sensitive and
confidential records in
accordance with Idaho Law and Department policies.
Support of Legal Prosecution Services
1\. Reviews case records and assembles necessary information for legal
proceedings.
2\. Reviews, organizes, and indexes pleadings, discovery requests, and
responses for
attorney review and approval.
3\. Assists with the preparation, filing, and service of pleadings.
4\. Coordinates the collection, review, and production of documents for
discovery requests.
5\. Reviews and redacts written materials, as well as video and/or audio
files using
electronic hardware and software, to help respond to disclosure
requirements or
prepare for trial.
6\. Reviews forms, data, and other information and documents to ensure
accuracy and
conformance with estab