What are the responsibilities and job description for the Logistics Office Administrator position at Kuehne Nagel?
It's more than a job
As a the on-site Office Administrator you will support daily site administrative and financial functions. If you have experience with purchasing, greeting visitors, and general financial administrative support such as accounts payable, reporting, and invoicing. By doing so with precision, you not only contribute to the success of your team, but also to the day-to-day operations and success in the warehouse and distribution centers. At Kuehne Nagel, our work truly contributes to more than we imagine.
As the primary contact for the front office, we will rely on your positive, service-oriented attitude and ability to manage multiple priorities while meeting deadlines. You will support invoicing, accounts payable, purchase orders (POs), assist with month-end processes, and provide administrative support to site leadership and operational teams for customer accounts across multiple locations.
You will also assist with general office coordination such as meeting logistics and event planning for your home base location. The right candidate is detail-oriented, proactive, and committed to maintaining an organized and efficient workplace.
If you have experience with purchasing, greeting visitors, and general financial administrative support such as accounts payable, reporting, and invoicing, consider joining us at our distribution site near Charlotte, NC!
How you create impact
At Kuehne Nagel we strive daily to inspire, empower, and deliver not only to our customers, but also to our colleagues. We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. Base salary is part of a competitive total rewards package that includes health and dental benefits, a retirement savings plan, and tuition reimbursement. Individual pay may vary from the target range and is determined by several factors including experience, skills, job location, internal pay equity, and other relevant business considerations. Kuehne Nagel reviews pay ranges regularly to ensure competitive and fair pay based on industry market data.
Kuehne Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Kuehne Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne Nagel.
Who we are
Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.
As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.
Kuehne Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne Nagel.
As a the on-site Office Administrator you will support daily site administrative and financial functions. If you have experience with purchasing, greeting visitors, and general financial administrative support such as accounts payable, reporting, and invoicing. By doing so with precision, you not only contribute to the success of your team, but also to the day-to-day operations and success in the warehouse and distribution centers. At Kuehne Nagel, our work truly contributes to more than we imagine.
As the primary contact for the front office, we will rely on your positive, service-oriented attitude and ability to manage multiple priorities while meeting deadlines. You will support invoicing, accounts payable, purchase orders (POs), assist with month-end processes, and provide administrative support to site leadership and operational teams for customer accounts across multiple locations.
You will also assist with general office coordination such as meeting logistics and event planning for your home base location. The right candidate is detail-oriented, proactive, and committed to maintaining an organized and efficient workplace.
If you have experience with purchasing, greeting visitors, and general financial administrative support such as accounts payable, reporting, and invoicing, consider joining us at our distribution site near Charlotte, NC!
How you create impact
- Process purchase orders and handle purchasing of office and general supplies to maintain appropriate inventory levels
- Support accounts payable and accounts receivable activities, including invoice processing and tracking
- Assist with billing processes and basic financial reporting
- Provide support during month-end close, including documentation and reconciliations
- Maintain accurate records and ensure documentation is filed and organized properly
- Welcome and assist visitors, vendors, and internal team members
- Coordinate meetings and events, including scheduling, ordering meals, and managing invitations
- Maintain office organization and support workplace standards, including 5S principles
- Provide general administrative support to site leadership and cross-functional teams
- Other duties as assigned
- High school diploma or equivalent required
- 2 years of office administrative experience (distribution or warehouse environment preferred)
- 1–2 years of experience supporting accounts payable, accounts receivable, or general bookkeeping
- Basic understanding of financial processes such as invoicing and purchase orders
- Working knowledge of ERP systems (SAP or similar) preferred
- Strong organizational skills with attention to detail
- Ability to prioritize tasks and manage time effectively
- Associate or bachelor’s degree in business, accounting, or related field is a plus
At Kuehne Nagel we strive daily to inspire, empower, and deliver not only to our customers, but also to our colleagues. We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. Base salary is part of a competitive total rewards package that includes health and dental benefits, a retirement savings plan, and tuition reimbursement. Individual pay may vary from the target range and is determined by several factors including experience, skills, job location, internal pay equity, and other relevant business considerations. Kuehne Nagel reviews pay ranges regularly to ensure competitive and fair pay based on industry market data.
Kuehne Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Kuehne Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne Nagel.
Who we are
Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.
As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.
Kuehne Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne Nagel.