NALI Office Support

Position Summary

Efficiently supports NALI & LI team activities in the United States including document management, purchase order activities, logistics, scheduling, and other office assistant type activities.

Duties and Responsibilities

• Support development team with recording activities and document management
• Classify and organize all records
• Uploading documents related to development in the document archival system
• Supporting purchasing and logistics related activities including:
• Creating external purchase orders and  internal orders for parts, kits, and whole goods
• Getting approvals
• Tracking of orders
• Receiving of orders
• Handling related items to payment requests
• Keep and maintain all records
• Supporting travel and visitors by working with travel agency and directly booking hotels, flights, rental cars, etc.
• Any reasonable activity, project, or duties assigned related to office support of R&D development process

Essential Skills and Experience

• High School Diploma and/or GED.
• Communication: English language competency including demonstrated verbal and written communication skills.
• Demonstrated self-starter with the ability to work with little to no oversight.
• Ability to follow detailed process instructions or create as needed.
• Ability to work on, schedule, and complete many little tasks, projects, and duties at the same time.
• Able to read and understand purchase orders, payment requests, and special job orders.
• Able to use specialized software to issue, track, and follow up on exceptions for ordered items and upload documents for archival.
• Basic  Microsoft Office (Outlook, Word, Excel, PowerPoint) skills

Preferred Skills and Experience

• ERP systems such as SAP or DOS based AS400. 
• Google suite of software such as gmail, docs, sheets, etc
• Document management and archival/retrieval
• Problem solving and investigative personality that can help the team by taking full responsibility related to purchased items