Office Coordinator - Property Management

Join a company that is involved in many diverse operations in one of the most beautiful places in Hawai'i. Kualoa Ranch Hawai'i has enjoyed a proud past and looks forward to an exciting future. A team committed to Hawai'i . . . its history, community, visitors & each other. Be a part of it! Share with our guests the beauty, history and culture of Hawai'i!

Position Title: Office Coordinator - Property Management
Reports To: Property Manager
Location: On-Site – Kāneʻohe, Hawaiʻi
Schedule: Full-time; Monday–Friday, with occasional flexibility as needed

Position Summary
The Property Management Coordinator provides essential administrative support to the Property Manager and helps ensure smooth day-to-day operations of Kualoa Ranch’s residential and facilities portfolio. This role focuses on organization, documentation, communication, and scheduling, while offering the opportunity to gradually gain more direct property management responsibilities as experience grows.

Key Responsibilities

• Provide administrative support to the Property Manager including tracking tasks, managing records, and preparing reports.
• Coordinate and document repair schedules, work orders, and vendor communications.
• Maintain accurate files (digital and physical) and monitor department expenditures.
• Review incoming facilities management software requests, categorize them, and route them appropriately.
• Assist with inspections, asset tracking (vehicles, tools, materials), and supply purchasing as directed.
• Support tenant communications and property management functions as needed, with potential for increasing responsibility over time.

Minimum Qualifications

• High school diploma or equivalent.
• 1 years of administrative or office support experience.
• Computer proficiency (Word, Excel, Outlook, etc.).
• Strong communication skills via email, phone, and in person.
• Ability to work independently, stay organized, and manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Associate’s or Bachelor’s degree in business, communications, or related field.
• Familiarity with facilities or property management software (e.g., Buildium, MaintainX).
• Interest in developing knowledge of property management practices, construction terms, or facility operations.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift, carry, and move items up to 25 lbs. on occasion.
• Occasional walking, standing, bending, and reaching during inspections or supply handling.
• Comfortable working both in an office environment and outdoors when supporting property inspections.

Kualoa Ranch Hawai'i is proud to be a drug free and equal opportunity employer. We do not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant from consideration for employment on a basis prohibited by applicable local, state, or federal law.