What are the responsibilities and job description for the Administrative Assistant position at Kris Konstruction?
Job Overview:
We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant. This position will involve a variety of administrative and operational tasks that support the smooth functioning of our showroom and office. The ideal candidate will be proactive, detail-oriented, and able to work efficiently in a fast-paced environment.
Key Responsibilities Include But Are Not Limited To:
- Answering and directing incoming calls to the appropriate team member or department
- Opening and closing the showroom during business hours, Monday through Friday, 9 AM to 5 PM
- Maintaining inventory of office supplies and marketing materials to ensure everything is fully stocked
- Organizing the showroom and assist in putting away shipments as they arrive
- Coordinating monthly cleaning and landscaping for the showroom to maintain a welcoming and professional environment
- Performing various data entry tasks accurately and in a timely manner
- Preparing and send warranty paperwork as needed to maintain accurate records
- Assisting with miscellaneous tasks as requested by the owner, VP, or managers
- Assisting the billing office with invoicing and ensuring timely follow-up with customers on outstanding payments
- Sending checks to mortgage companies for endorsement and ensure the file is updated with any required additional documentation or comments
- Maintaining up-to-date records of jobs on collections
Qualifications:
- Strong organizational skills and attention to detail
- Excellent communication and phone etiquette
- Ability to multitask and prioritize tasks effectively
- Proficient with Microsoft Office Suite and general office equipment
- Needs to be very proficient with Excel
- Prior administrative or office experience is preferred
- Willingness to take on various responsibilities
- Needs to be a self-starter
- Collections experience is a plus
Benefits Include:
- Paid Vacation (accrues annually)
- (3) Paid Sick Days per year
- Access to health insurance after 60 days of employment
- Simple IRA with company match after 12 months
Salary : $39,000 - $43,000