Clinical Secretary

PHILOSOPHIES THAT GOVERN THIS JOB

• • • • • We are client focused

• • • • • We pursue the capabilities of each individual
        • We teach appropriate choice and independence
        • We provide an atmosphere free of discrimination, abuse and neglect
        • We treat individuals with dignity and respect.
        • We promote an atmosphere of learning

    
    

GENERAL JOB DUTIES

Responsible for general office duties, assist the Clinical Department and special projects.

ESSENTIAL JOB DUTIES

• Assist Executive Administrative Assistant as needed.
• Serves as the primary receptionist for the Agency and completes all relevant tasks, such as:
  • Serves visitors by screening, welcoming, and directing them appropriately.
  • Notifies personnel of visitor(s).
  • Answers phone and answers or refers inquiries to the proper department/personnel.
• Order entry for each of program areas for medical and office supplies.
• Order for our individuals that we serve from various vendors for their wants.
• Preparing and entry of ICAP scores into the electronic system.
• Prepare monthly the AOD calendar.
• Maintain records of staff vaccine consents.
• Conduct an annual open-door policy review for the agency.
• Perform filing, organizing and document copying for the maintenance department.
• Type up, mail and track all residential contracts.
• Obtain written guardian consents as needed.
• Type psychotropic review medication changes and annual psychotropic consents.
• Copy on a monthly basis all DPA medical cards and MARS.
• Document into the transportation system daily and assist with in the transportation program updates.
• Serves as dispatch for Agency vehicles.
• Completes filing and other tasks for various departments as needed.
• Prepares copies for the Agency.
• Maintain various important lists throughout the agency.
• Distribute all agency mail ensuring accuracy in distribution.
• Assist in various mailing and processing as requested.
• Maintains confidentiality.
• Knowledge of office machines, copiers, fax, answering phone, etc. and assist personnel as needed.
• Completes projects assigned by the Executive Administrator.
• Maintains a professional and courteous manner in busy and stressful situations.
• Ability to work in a constant state of alertness and in a safe manner.

ADDITIONAL JOB DUTIES

• Completes training as required.
• Other duties as assigned.

QUALIFICATIONS

• Two years experience as secretary, preferred.
• Proficient and comfortable with Microsoft Office.
• High School diploma or GED required.
• Valid Driver's license and driving record in good standing.

PHYSICAL DEMANDS

• Scheduled weekday hours.
• Works in well ventilated/lighted area.
• Travels occasionally within the Agency service area.
• Must be able to exert up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.
• Sedentary work and the worker sits most of the time.
• Must be able to kneel, crouch, reach, stand, finger, talk, hear, and perform repetitive motions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.