What are the responsibilities and job description for the Office Admin position at Kratos Industries, LLC?
Description
POSITION SUMMARY:
We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.
Key Responsibilities
Office Management:
Education:
POSITION SUMMARY:
We are seeking a proactive, detail-oriented, and highly organized Office Administrative Assistant to join our dynamic team. This role is crucial to ensuring smooth day-to-day office operations, supporting staff, coordinating communications, and maintaining a welcoming, efficient work environment. The ideal candidate is a strong multitasker with excellent communication skills and a passion for administrative excellence.
Key Responsibilities
Office Management:
- Maintain office supplies inventory and place orders as necessary
- Water Plants
- Greet visitors and manage front desk duties
- Set up small parcel shipments DHL, FedEx, UPS
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare and edit documents, reports, memos, and correspondence Prepare internal part labelso Maintain organized digital and paper filing systems, (work orders, travelers, shipping documentation)
- Data Entry
- Provide vacation coverage for order entry associates
- Support members of the operations team with routine tasks, and special projects as needed.
- Assist with onboarding new hires (welcome them and get them to the correct place for onboarding)
- Disseminate internal announcements and updates
- Support planning and execution of staff events, meetings, and catering
- Maintain accurate employee and vendor records
- Input and update data into internal systems and spreadsheets
- Handle confidential information with discretion and professionalism
- Assist with research, reporting, and documentation for internal initiatives
- Support budget tracking and expense reporting
- Participate in operational process improvements
Education:
- High school diploma or equivalent required
- 2 years of experience in an administrative or office support role
- Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Ability to handle multiple tasks with a high degree of accuracy
- Discretion with confidential information
- Friendly, professional demeanor and a proactive attitude
- Ability to thrive in a fast paced environment
