What are the responsibilities and job description for the Accounting Coordinator position at Kovach?
The Accounting Coordinator (“AC”) will be responsible for support to the finance department. Primary responsibilities will include weekly processing of accounts payable, providing support to accounts receivable, and other duties as outlined below. AC will also assume the core duties of the various finance roles in interim fashion to provide as-needed coverage in the event of staff PTO/absences. AC will report to the Controller.
Accounts Receivable Responsibilities
- Coordinates with Treasury Manager and internal project teams to collect, verify and process monthly project billing information in a timely manner as necessary; generates project and other invoicing as requested.
- Communicates with vendors to collect conditional and unconditional lien waivers as required to fulfill GC requirements to release project funding.
- Processes deposit of customer payments and other banking transactions as requested.
- Assists Treasury Manager as needed to file and update 20-day preliminary notices for ongoing projects; manages incoming vendor preliminary notices as applicable.
- Researches and responds to customer account inquiries
- Monitors and communicates potential issues such as delayed or delinquent payments and other anomalies.
- Provides support for data/record management as needed, both in Sage 300 CRM system and hardcopy as applicable.
- Provides information and document copies as needed in response to internal project team billing-related questions.
- Maintains working knowledge of regulations and company procedures to cover core Treasury Manager duties in the event of Treasury Manager PTO/ temporary absence.
Accounts Payable Responsibilities
- Assists with the processing of invoices through Sage Paperless workflow.
- Assist with purchase order reviews as it relates to the invoicing process.
- Collects and verifies monthly statements of account for all major vendors.
- Communicates with vendors and responds to vendor inquiries in a timely manner.
- Assists with year-end payable audits/1099-preparation and other reconciliation tasks as applicable.
- Assists with vendor compliance, including audits of vendor records to ensure accurate W-9s, COI, etc.
- Monitors subcontractor vendors to confirm compliance prior to release of payment; communicates with subcontractors and internal risk management team to resolve any compliance issues as necessary.
- Maintains working knowledge of regulations and company procedures to cover core AP Manager duties in the event of AP Manager PTO/ temporary absence.
- Assists with setup of new vendors as requested
General Accounting Responsibilities
- Job setup and processing of project change orders in Sage 300 and Siteline
- Assist with Sub-subcontract entry into Siteline
- File and manage stored paperwork
- Assist Controller with company audits
- Other duties and special projects as assigned by Controller
REQUIREMENTS & QUALIFICATIONS:
1. Strong understanding of accounting fundamentals and best practices required
a. Exposure to accounts payable/accounts receivable preferred
b. Construction industry experience a plus
2. Experience with and/or the ability to quickly learn pertinent accounting software systems – Sage 300 CRM, Center Card, Sage Paperless
3. Exemplary time management and prioritization abilities; detail oriented
4. Ability to manage sensitive and confidential information with discretion